Last modified: May 15, 2025
Policies & Procedures
Policies serve as the governing tenets of the school district. District policies are most often created for three main reasons:
- In response to state or federal laws,
- In light of legal precedents established by court decisions, and
- As a means of defining best practices that relate to issues of local concern.
The Parts of a Policy
Policy
A Policy is the Board’s statement of belief, conviction, and expectation of a given issue as it relates to school district governance. A policy will most often be relatively brief, clear statement about the Board’s position on an issue. It may also direct the development of “procedures.” The board approves all policies and significant revisions.
Procedure
A Procedure may be developed as an extension of a policy. While not all policies will have procedures, many do. The procedure is essentially an outline of the main implementation points related to the policy. Procedures are developed by administration and approved by District Council, with the board being made aware of procedure creation.
Form
A Form will be found occasionally throughout the online Policy Handbook. Forms are related to a given policy as something that may require an application process, authorization, and/or documentation. As with procedures, Forms are developed by administrators and approved by District Council.
Policy Summary
1000: Board of Education
This series contains statements of the Board’s purpose and provisions for matters such as induction of Board members, inservice development of Board members, code of ethics for the Board as a group and individually, and the Board’s attitude toward policy development. The Board’s intent makes a great deal of difference in what it ultimately does and how it does it
1000 Policies, Procedures and Forms
- 1001 Board Legal Status
- 1005 Board Powers and Duties
- 1008 Board Members Eligibility and Qualifications
- 1050 Foundations and Basic Commitments
- 1100 Board Member Elections and Reapportionment
- 1103 Vacancies on the Board
- 1107 Board Internal Operations: Board Leadership
- 1108 Board Internal Operations: Other Officers
- 1110 Student Officers on the Board
- 1115 Duties of the Board President
- 1200 Board Legal Status: Fiscal Responsibilities
- 1310 Adoption, Manuals & Administrative Procedures
- 1315 Disbursement and Training Regarding Approved Policies and Procedures
- 1320 Suspension of a Policy
- 1400 Board Meetings
- 1402 Closed Board Meetings
- 1405 Board Meeting Location(s)
- 1410 Public Notice of Board Meetings
- 1415 Recordings and Minutes of Board Meetings
- 1420 Board Meetings via Electronic Communication
- 1424 Community Involvement in Education
- 1430 Public Input in Board Meetings
- 1450 School Closures and Boundary Changes
- 1500 Superintendent Appointment, Term of Office, and Interim Appointment
- 1503 Superintendent Qualifications and Responsibilities
- 1506 Superintendent Evaluation
- 1509 Superintendent Dismissal, Relief of Duties, and Suspension
- 1515 The Board-Superintendent Relationship
- 1520 Business Administrator Appointment, Term of Office, and Interim Appointment
- 1523 Business Administrator Qualifications and Responsibilities
- 1526 Business Administrator Evaluation
- 1529 Business Administrator Dismissal, Relief of Duties, and Suspension
- 1535 The Board-Business Administrator Relationship
- 1540 Administrative Personnel
- 1543 Administrative Personnel: Duties of Principals
- 1546 Administrative Personnel Evaluations
- 1600 Board Member Code of Ethics
- 1620 District Annual Reports
- 1630 Conflicts of Interest
- 1700 Compensation and Benefits for Board Members
- 1800 Training and Development for Board Members
- 1920 Election Campaign Ethics for District Ballot Measures
- 1940 Tax Increment Financing
2000: Administration and District Planning
This series focuses on the administrative machinery at the executive level. Here is recorded the Board’s action in activating all administrative and supervisory jobs to the extent that the Board has that function under the law. In addition, you will find the organizational chart.
2000: Policies, Procedures, and Forms
- 2025 Administration in the Absence of Policy or Procedure
- 2030 Commitment to Planning
- 2050 Foundational Elements to District Planning
- 2070 District Assessment Plan
- 2100 Increasing Academic Performance
- 2140 School Improvement Planning
- 2150 Students at Risk for School Failure
- 2200 Annual Budget Planning
- 2300 Annual Capital Facilities Planning
- 2400 Annual Professional Development Program Planning
- 2500 Curriculum Materials Planning
- 2600 Technology Planning
- 2700 Transportation Planning
- 2800 Reporting and Transparency
- 2900 Supervision of Students
3000: Students
This series focuses upon the Student, not the educational process. He/she must be admitted, data about him/her, his/her parents, and his/her place of residence recorded; a place in a school assigned, and so on. These are the challenges of student personnel administration.
3000: Policies, Procedures, and Forms
- 3005 Kindergarten Admissions and Attendance
- 3115 Homeless Students
- 3118 Open Enrollment
- 3142 Exchange Students (J-1 Visa)
- 3150 Student Attendance
- 3155 Releasing Minors from School Attendance
- 3160 Non-Utah Resident Students
- 3165 Age at Entrance
- 3170 Kindergarten Student Toilet Training
- 3205 Due Process (Students)
- 3210 Compliance with FERPA
- 3214 Non-Discrimination and Sexual Harassment
- 3216 Child Custody and Parent Rights
- 3224 Student Dress and Grooming
- 3225 Student Notifications
- 3230 Search and Seizure
- 3231 Reporting Substantial Threats Against a School
- 3235 Student Threat Assessment
- 3241 Suspension
- 3246 Reasonable Force
- 3250 Youth in Custody
- 3300 Gender-inclusive Schools
- 3305 Student Privacy Plan
- 3310 Safe Schools
- 3315 Student Reintegration Plans
- 3320 Prohibition of Bullying, Harassment, Hazing and Retaliation
- 3330 Inclusive Learning Environments
- 3350 Gang Affiliation/Activity
- 3360 District Notification Of Juvenile (Student) Offenders
- 3401 Wellness
- 3405 Nursing Services
- 3410 Services for Homebound Students
- 3412 Automated External Defibrillator
- 3413 Communicable Disease
- 3414 AIDS and HIV
- 3416 Administration of Medication
- 3416 Procedure 1 Administration of Medication
- 3416 Procedure 2 Administration of Non-Prescription Medication
- 3416 Procedure 3 Emergency Administration of Seizure Rescue Medication
- 3416 Procedure 6 Emergency Administration of Opiate Antagonist
- 3416 Procedure 7 Student Possession and Self-Administration of Asthma Medication
- 3418 Medical Recommendations by School Personnel to Parents
- 3420 Pandemic Mandated Requirements and Exemptions
- 3421 Child Abuse-Neglect Reporting
- 3422 Student Sports – Concussions and Head Injuries
- 3440 Educational Accommodations
- 3450 Social Workers
- 3500 Extracurricular Activities
- 3510 Student Activities
- 3520 Student Public Performances
- 3540 Secondary School Clubs
- 3605 Distribution of Materials
- 3610 Religious Instruction Release Time
4000: Curriculum, Instruction, Assessment
This series contains policies related to all aspects of Curriculum, Instruction, and Assessment. Included are the goals of the schools, curricular matters, instructional arrangements to assist teachers in teaching and students with learning, as well as provisions for individual differences and exceptional children.
4000: Policies, Procedures, and Forms
- 4006 Student Travel: Field Trips & Overnight Trips
- 4020 Curriculum Development & Adoption of Instructional Materials
- 4021 School Library Media
- 4022 Sensitive Materials
- 4023 Health Education Curriculum Human Sexuality
- 4025 Copyrighted Materials
- 4029 Animals as Part of the Instructional Program
- 4030 Service Animals in Schools
- 4040 Professional Development for Educators
- 4050 Online Learning
- 4090 Drones/UAVs in School Settings
- 4115 Accelerated Academic Programs
- 4125 Enrollment in District Instructional Programs with Limited Student Access
- 4125 Procedure 1 Enrollment in District Instructional Programs with Limited Student Access
- 4125 Procedure 2 Enrollment in District Instructional Programs with Limited Student Access: Elementary School Dual Language Immersion Enrollment and Selection of Students for School Based District Programs
- 4125 Procedure 3 Big Springs Enrollment
- 4130 Alternative and Remedial Educational Programs
- 4151 Interscholastic Athletics and Activities
- 4155 Participation in Sex-Designated Athletic Activities, Programs, and Events
- 4158 Non-Enrolled Student Participation in District Activities
- 4160 Special Education and Related Services for Eligible Students
- 4178 Driver Education
- 4180 New Course Approval Process
- 4200: Fostering Ideal Learning Environments: Electronic Device Restrictions
- 4202 Electronic Resources
- 4202 Procedure 1 Electronic Resources: Students
- 4202 Procedure 2 Electronic Resources Employees, Volunteers, Guest Users
- 4202 Procedure 3 Electronic Device User Agreement Students
- 4202 Procedure 4 Google Apps for Elementary School Students
- 4202 Form 1 Acceptable Computer System Use Form
- 4202 Form 2 Electronic Device User Sign Off – Student
- 4204 Technology Security
- 4204 Acceptable Use
- 4204 Audit
- 4204 Clean Desk
- 4204 Disaster Recovery Plan
- 4204 Email
- 4204 Employee Security Awareness Training
- 4204 Encryption
- 4204 Password
- 4204 Remote Access
- 4204 Router and Switch Security
- 4204 Security for Sensitive Workstations
- 4204 Security Response Plan
- 4204 Server Security
- 4204 Software Installation
- 4204 Website Services Security
- 4204 Wireless Device Communication
- 4204 Wireless Infrastructure Communication
- 4210 Term of Instruction for School Days and the School Year
- 4310 Honorary Diplomas for Veterans and Others
- 4325 Electronic Visual Materials
- 4331 Controversial Issues and Guest Speakers
- 4335 American Heritage
- 4340 Religious Neutrality
- 4350 Art Collection
- 4400 Policy: Assessment and State Testing
- 4360 Instructional Supplies and Materials
- 4410 Graduation and Related Requirements
- 4410 Procedure 1 Graduation and Related Requirements
- 4410 Procedure 2 Early Graduation
- 4410 Procedure 3 Current Courses Meeting the Criteria for Graduation Requirements
- 4410 Procedure 4 Secondary Course Syllabus Requirements
- 4410 Procedure 5 Modification to Graduation Requirements
- 4410 Procedure 6 Exchange Diplomas
- 4410 Form 1 Request for Early Graduation
- 4410 Form 2 Request for Early Graduation for High School Students
- 4410 Form 3 Graduation and Related Requirements – High School Courses in Middle School
- 4410 Form 4 Request to Modify Diploma Requirements
- 4420 Grading and Progress Reports
- 4421 Advancement and Retention of Students
- 4425 Credits and Transcripts
- 4435 Middle School Academic Standards
- 4485 Academic Integrity
- 4495 Research Approvals
5000: Personnel
This series contains all the familiar topics of personnel, administration, recruitment and selection, contracts, tenure, assignment and transfer until the time of separation from the school system through retirement, resignation, promotion, death or other causes, except as otherwise covered through collective bargaining agreements.
5000: Policies, Procedures, and Forms
- 5020 Hiring Standards and Practices
- 5020 Procedure 1 Hiring Standards and Practices
- 5020 Procedure 2 Employment of Non-US Citizens
- 5020 Procedure 3 Employee Classifications
- 5020 Procedure 4 Hiring Standards and Practices: Title I and Special Education Paraprofessional Qualifications
- 5020 Procedure 5 Hiring Standards and Practices: Background Checks
- 5020 Procedure 6 Hiring and Training of Extracurricular Coaches
- 5020 P7: Nepotism
- 5020 P8: Hiring Preference of Veterans and Veterans’ Spouses
- 5020 Form 1 Request for Letter of Authorization
- 5020 Form 2 Employment of Non-US Citizen
- 5020 Form 3 Visa Checklist Non-US Teacher
- 5020 Form 5 Reference Check Form Certified
- 5020 Form 6 Reference Check Form Classified
- 5020 Form 9 Retirement Request
- 5020 Form 11 Interview Agreement Form
- 5030 Job Study: Review of Job Description & Salary
- 5040 Resignation of Licensed/Contracted Employees
- 5050 Licensure
- 5060 Student Teachers and Interns
- 5090 Code of Conduct
- 5110 End of Year Responsibilities
- 5120 Employee Accident/Injury Reporting
- 5140 Accommodations for Employees with Disabilities
- 5145 Accommodations for Employee Religious Beliefs or Conscience
- 5150 Workplace Harassment
- 5160 Child Sexual Abuse and Human Trafficking Prevention Education
- 5200 Drug-Free Workplace
- 5210 Re-employment of Retirees
- 5220 Employee Records
- 5225 Job Sharing for Licensed Employees
- 5240 Evaluation of Employee Effectiveness
- 5245 Transfers
- 5250 Conflict of Interest
- 5255 Employee Use of Social Media
- 5265 Medical Recommendations by School Personnel to Parents
- 5270 Reporting Improper Governmental Action (Whistleblower Protection)
- Policy 5280: Disciplinary Action, Orderly Termination, Suspension, and Non-renewal
- 5285 Grievance
- 5290 Reduction in Force and Position Elimination
- 5320 Employee Compensation and Benefits
- 5320 Procedure 1 Payroll
- 5320 Procedure 2 Insurance
- 5320 Procedure 3 Overtime
- 5320 Procedure 4 Salary Level Advancement Activities for Professional Educator Licensed Employees
- 5320 Procedure 5 Flex Time
- 5320 Procedure 6 Employee and District Responsibilities
- 5320 Procedure 7 Stipends and Supplemental Earnings
- 5320 Procedure 8 Preparation Period Buy Out
- 5320 Form 1 Authorization for Direct Deposit
- 5320 Form 2 Salary Level Advancement Application
- 5320 Form 3 Justification of Overtime
- 5320 Form 4 Stipend Agreement
- 5320 Form 5 Preparation Period Buy Out Agreement
- 5325 New Employee Placement on the Salary Scale
- 5330 Holidays
- 5400 Employee Leave
- 5400 Procedure 1 Family Medical Leave Act
- 5400 Procedure 2 Military Leave
- 5400 Procedure 3 Medical (Sick) Leave
- 5400 Procedure 4 Sabbatical Leave
- 5400 Procedure 6 Humanitarian Leave
- 5400 Procedure 7 Paid Time Off
- 5400 Procedure 8 Employee Leaves: Leave Without Pay
- 5400 Procedure 9 Court
- 5400 Procedure 10 Employee Leave-Vacation
- 5400 Procedure 11 Employee Leave: Clinical Faculty Associate
- 5400 P12 Postpartum and Parental Leave
- 5510 Retirement
- 5620 Licensed Substitutes
- 5630 Volunteers
- 5720 School Employee Firearm Possession on District Grounds
6000: Finance and Operations
This series contains policies and regulations for the management of money: revenues, expenditures, budget development, purchasing, record-keeping, etc. This series also addresses the non-instructional services necessary for maintenance and operation of the District, such as transportation and food services, and with certain fixed expenses. School facilities management and construction are also found in this series.
6000: Policies, Procedures, and Forms
- 6021 School Dismissal Employee Compensation
- 6022 Time and Effort
- 6023 Title I, Part A Comparability
- 6030 Tax Increment Financing
- 6040 Teacher Student Success Account
- 6050 Requesting Legal Services
- 6060 Audit
- 6110 Donation and Fundraising
- 6115 Advertising on School Buses
- 6120 Fixed Asset Capitalization
- 6130 Cash and Receipts
- 6140 Accounts Receivable
- 6160 School Fees and Fee Waivers
- 6170 Grant Application Management
- 6210 Purchasing
- 6210 Procedure 1 Purchasing
- 6210 Procedure 2 Child Nutrition Procurement
- 6210 Form 1 Journal Entry
- 6210 Form 2 Petty Cash Request
- 6210 Form 3 Invoice Payment Request
- 6210 Form 4 Sole Source Justification
- 6210 Form 5 Conflict of Interest
- 6210 Form 6 Purchase Requisition
- 6210 Form 7 Change Order
- 6210 Form 8 Zions Bank Credit Card Reconciliation
- 6210 Form 9 Procurement Card Monthly Check List Envelope
- 6210 Form 10 Missing Receipt
- 6210 Form 11 School Expenditure Request
- 6210 Form 12 Expenditure Quotation
- 6210 Restriction on Use of Confidential Information Agreement
- 6211 Purchasing Card
- 6212 Procurement for Construction
- 6213 School Design and Construction Guidelines
- 6215 Surplus Goods
- 6218 Sale and Surplus of Real Property
- 6220 Personal Service/Consultant Contracts
- 6230 Clothing Allowance
- 6260 Wireless Communication
- 6270 Meals (other than travel) and Employee Appreciation
- 6410 Employee Travel
- 6510 Staff Safety
- 6580 Camps, Clinics and Related Activities
- 6580 Procedure 1 Camps, Clinics and Related Activities
- 6580 Procedure 2 Approved Rates of Pay for Summer Camps and Clinics
- 6580 Form 1 School-Sponsored Approval
- 6580 Form 2 Activity Roll
- 6580 Form 3 Non-School Sponsored Activities Form: Parent Release
- 6580 Form 4 Non-School Sponsored Activities Form: Employee Disclosure
- 6600 Transportation
- 6605 Safe Travel to and from School
- 6605 Procedure 1 Student Conduct on School Buses
- 6605 Procedure 2 Authorization for Change in Assigned Bus Stop
- 6605 Procedure 3 Safe Travel to and from School
- 6605 Form 1 Authorization to Change Assigned Bus Stop
- 6605 Form 2 Authorization to Ride an Unassigned Bus
- 6605 Form 3 Mileage In Lieu of Transportation
- 6607 Inclement Weather
- 6608 Video Cameras on School Buses
- 6610 Unauthorized Entry of a School Bus
- 6620 District Transportation: Other Types and Purposes
- 6625 Private Vehicle Transportation
- 6630 Bus Route Selection
- 6650 District Vehicle Accountability (“White Fleet”)
- 6710 Federally Funded Child Nutrition Programs
- 6720 Federal Paid Lunch Equity
- 6730 Child Nutrition Employees Continual Education
- 6740 Child Nutrition Safe Food Practices
- 6750 District Emergency Response Plan
- 6800 School Safety and Security Specialist
- 6801 School Guardian Program
- 6805 Building Safety and Security
- 6806 Building Closure Time
- 6807 School Safety and Emergency
- 6810 Provo School District Facility Rental
- 6811 Building and Facilities
- 6817 Naming of Schools
- 6820 Naming Rights (other than schools)
- 6850 Energy Conservation
- 6900 Funding Small District Schools
7000: Community
This series addresses the school system’s external relations with mass media communication, Parent-Teacher organizations, citizen’s committees, complaints concerning school personnel, community use of school buildings, other governmental and private groups concerned with education, and the like.
7000: Policies, Procedures, and Forms
- 7040 Records Access and Management
- 7050 Community Councils
- 7060 Visitors to District Schools
- 7070 Media Access to Students
- 7110 Citizens Advisory Committees and Task Forces
- 7120 School Support Organizations
- 7125 Use of School District Names and Insignias
- 7129 Parent Participation and Home School Communication
- 7130 Title I Parent and Family Engagement
- 7135 Language Access Policy
- 7140 Surveys and Data Collection
- 7205 Safe and Orderly Learning Environment
- 7210 Regulation of Dangerous Weapons on School Grounds (Guests)
- 7215 Use of Tobacco and Nicotine Substances on School Premises
- 7220 Notification of Threats of Harm or Violence
- 7260 Building Safety and Security- Use of and Signage on District Property
- 7270 Use of Micromobility Vehicles and Pedestrian Conveyances on School Campuses
- 7315 Complaints Regarding Staff or Programs
- 7300 Relationships with Law Enforcement, Child Protective Services and the County Health Department
- 7500 Content Management on District Social Media Sites
- 7510 Civility