Last modified: September 14, 2023

Policy 5400: Employee Leave

• Download Policy 5400: Employee Leave

The Provo City School District Board of Education is committed to provide a quality education for all students and in an effort to ensure students have that opportunity they have directed the superintendent to develop an employee leave policy. The purpose of this policy is to outline an approach for the efficient and effective management of leaves in accordance with federal and state leave mandates, employee interests, changing workplace dynamics, and administrative supervision.

The following employee leaves are available to eligible employees: medical, vacation, Paid Time Off (PTO), and Hourly Paid Leave (HPL). To ensure the efficient and effective management of the district, High Impact Days have been identified and outlined below:

• The first or last five days of school
• Immediately preceding or following fall break, Thanksgiving break, winter break, and spring break
• Graduation days for UVU or BYU unless it is the graduation of an immediate family member
• Parent Teacher Conferences
• Professional Development Days
• High Impact days as identified by building principals/supervisors announced within the first two weeks of the school year

High Impact Days cannot be taken by employees without prior approval from the employee’s direct supervisor and a Director of Human Resources. In the case of unforeseen circumstances or an emergency, an employee must contact their supervisor and a Director of Human Resources.

Leave will be considered and granted or denied in accordance with the applicable leave laws, including the Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), State law and workers’ compensation statutes. The Provo City School District complies with District policies and all applicable state and federal leave laws. Employees who are denied leave in accordance with federal and State laws but who nevertheless take leave will be disciplined according to District policy up to and including termination.

Prior to returning from extended leave, the employee must provide the necessary documentation and report to the Human Resource Department before returning to work. Unless other arrangements are made with the principal, manager, or designee, employees must report to work immediately upon expiration of granted leave or at the time identified by a doctor’s release. If leave is granted and an employee on leave does not return from leave on the day indicated in his or her original application or in an approved extension, the employee will be disciplined according to District policy.

Legal References & Synopsis:

• Family and Medical Leave Act of 1993 (FMLA)
  • Employee Unpaid Leave
• Americans with Disabilities Act (ADA)
  • Prohibits discrimination due to disabilities
• Utah Administrative Rule R539
  • Services for People with disabilities

Approved by Board of Education: November 18, 2014

• Revised: March 13, 2018
• Revised August 21, 2023