Board Meeting Summary for January 9, 2024

Study Session

Board Handbook Training: 1:00

Board Member Melanie Hall lead the board through Page 18 of the board handbook which talks about USBA activities, events and conferences.  The board recently attended the 92nd annual USBA Conference.  The National School Board Association will hold their conference April 6-8 in New Orleans.  The board is planning to attend this year.

The district is a member of UHSAA but generally speaking, the board and senior administration do not have much involvement with UHSAA.

Construction Update: 3:55

Timpview: 4:38 

Protective barriers are in place in new areas (commons to cafeteria and Thunderdome).  The fire marshal has approved everything for now. Board has received feedback that stairwells still get crowded. Ductwork going in the new commons.  Crews are working with the fire marshal to find a way to open the learning stairs.

The concessions building is still progressing.  The concessions and bleacher building are on schedule to be completed in July.  Roof is starting to go on the bleacher building and bleachers will start to be seen in the next month. 

The abatement of hazardous materials in the old section of the school is taking longer than expected due to how much was found.  It is expected to be completed on January 27.  The demolition crew is following the abatement crew and completing power and gas shutoffs and separating the fire alarm system.  Demolition is scheduled to be completed in April.  Demolition works from the inside out and we won’t see walls start coming down for a couple of months.

• View Timpview Construction Update page for new pictures

Wasatch: 12:01

Work continues on concrete, masonry, and steel.  Steel work was planned to start on the south end but they received the steel for the north end and switched where they are working.  The project is still on schedule and crews are pushing every day to improve the schedule.

• View Wasatch Construction Update page for new pictures

Shoreline: 16:46

Classroom in Area A has been painted and ductwork is going in to get ready for ceiling.  90% of windows in. Another shipment of glass arrives next week.  Area B is a little further ahead and the ceiling grid is going in.  Area C (Admin area on first floor and second floor media center) is a little further behind.  Drywall and mud is going in to get ready for paint.  Area D – the common area the last two trusses went in last week.,  Area E (Kitchen Area) tile and floor work is done and the kitchen equipment is starting to go in.  Area F – Gyms have been done for awhile.  Auditorium – last concrete pour going in.  Area H is the furthest along.  They are starting to hang the lights and ceiling tiles.  The project is on schedule.  Depending on snow this week, landscapers may start next week on some work.

• View Shoreline Construction Update page for new pictures

Future Rebuild of THS Arts Wing: 19:54

Board had a discussion about their thoughts on the next phase of construction at Timpview.  

Board President Rebecca Nielsen mentioned (and suggested) that the plan had been to go ahead with drawing up actual plans to create more solid numbers.

Board Vice President Jennifer Partridge added that they discussed finding out if there is enough interest to do that right now.

Board Member Hall mentioned that the public needs to understand that the art wing, industrial wing, cafeteria and admin area were not included in this first phase.

Board Member Lisa Boyce mentioned that we haven’t technically finished a phase yet and hopes that we aren’t in a holding pattern with where the school currently is.

Board President Nielsen clarified that what Board Member Hall listed is future phases that need to be done but are not as urgent as the areas currently being completed but they are needed.  Does the board want a waiting time before phase 2 or does the board want continued work.  Phase 2 is not currently funded.

Board Member Hall reminded that State Risk Management said we had to do phase 1 or else we would not be covered and asked, does that mean that they will now come in and force future phases to happen?

Board President Nielsen asked if Risk is still open to working with us on a plan to address the future needs to be able to keep the school covered?

Board President Nielsen listed potential options including asking and architect to develop plans, continuous work, and a break between phases.

Board Vice President Partridge discussed deciding if we are doing all remaining areas or splitting the remaining areas into multiple phases.

Board Member Boyce asked if we decide to get architectural plans, would it be useful to survey Timpview employees about their preferences for future phases?

Board Member Teri McCabe asked about who would measure the buildings to see if they are currently safe?  State Risk?  How much has changed with all of the construction?  It was recommended to do this.  A visual study  would cost $3,000-$4,000.  A more invasive study would be  much more expensive. 

Board President Nielsen asked if he recommended the more invasive process.  The answer was that it depended on the timeline of the next phase.  If the next phase starts right away, just move forward.  If we wait 3-5 years, the more invasive process is recommended.

Board Member Hall mentioned that the current admin area is not adequate for what they need now and remodeling doesn’t make sense.

It was mentioned that plans would take 9-10 months to get done.

Board Vice President Partridge asked if we can get rough plans and cost estimates quicker.

It was mentioned that they said the can go as far as the board wants. Going to the schematic level would take 2-3 months.  Developing full plans would take 9-10 months.

Board President Nielsen asked if the schematic level could give a good idea of costs.

Chad said not on Timpview.  There would be a high contingency budget included.

Board Vice President Partridge discussed how depressing the arts wing currently is.

Superintendent Wendy Dau mentioned that a remodel is almost as expensive as a rebuild and would add the needed square footage.

Board Member Hall mentioned that this seems to be a fairly expensive project and asked when our next bond falls off.  Director of Accounting Devyn Dayley gave answers.

Board President Nielsen asked when the current project is officially done?  Chad is estimating February/March 2025.

Board Member Boyce asked what the timeline for bonds and architectural planning.

The board asked the Business Department to move ahead with the process to get full plans for a phase 2 of Timpview (admin, A wing, I wing, Cafeteria) along with a plan to retest the soil and structural state of the remaining areas.

Board Member McCabe asked if we need to do an RFP.  The answer was yes.

Board Member McCabe asked if we need an RFP to do the testing? The answer was no.

Board Member Meg Van Wagenen asked if moving forward with full plans takes into consideration the state of the soil/structural concerns?

It was clarified that these future plans do not include the Thunderdome.

Policy Review: 42:33

• Current Policies Available for Review

Inclusive Learning Environment Policy : 42:45

• Inclusive Learning Environment Presentation

Superintendent Dau met with community members and employees about this draft policy.

There was feedback about the word “inclusion” versus “belonging” and the idea that the definition of inclusion brings in the idea of “belonging”

•  If we choose to change it, we would need to change the title of the policy
• Are we okay with “Inclusive Learning Environments” or do we want a different title?
  • For example: “Safe Learning Environments”

There was feedback on Definition #3: Discrimination

• Changes were made so that the definition is consistent throughout the policy, and 
• There is consistent identification of groups: gender identity and expression, civil status, family status, sexual orientation, religion, age, disability, race, ethnicity, socio-economic status, and culture

There was feedback on Definition #5: Personal Viewpoint

• Feedback included the desire to ensure that the definition is accurate.
  • “One’s distinctive perspective or the particular way they see the world”
•  Identify that it is only when an employee uses this viewpoint to promote or denigrate viewpoints that are different from their own

Schools as Public Forums Section

• A more specific definition was given as to when personal viewpoints would be considered problematic
  • Specifically identifies religious or political viewpoints that are used to persuade students to adopt a specific set of beliefs; clarification that this is not acceptable under the policy
• Kept the word “display”; the committee examined feedback given and believed that keeping this word was important to provide protection for all students
• No desire to list the types of displays that are allowed or not allowed
  • Changing politics could make this policy obsolete quickly
• Feedback from the public: concerns expressed that the vagueness of the policy could embolden individuals to use the policy to inflict harm on certain groups of students

Employee Expectations Section

•  5th and 6th bullets originally stated the following:
  • “Avoid suggesting that a student. . . “
  • “ Never use their positions to endorse. . .”
• Changed based on feedback to the following:
  •  “Not suggest that a student or educator’s sex, race. . . is inherently superior or inferior”
  •  “Not use their positions to endorse. . .”
• Concern about the language of “avoid” or “never”
  • “Avoid” doesn’t feel strong enough
  • “Never” would require immediate disciplinary action without examining context
• Concern about the word “endorse”
  • It aligns with USBE Rule 277-328 about equity
  • Recommendation is to keep the word “endorse”

Additional Appeal Section

• Suggestion to add this Appeals section to direct individuals to the procedure if they feel the policy has not been applied appropriately.

Policy 3330: Procedure 1

• Introduction:
  • Changed “student, parent, or community member” to “student, parent, teacher, or district employee”
  • Has to apply to someone who is directly impacted by the learning environment
• Added #5 to outline procedure for an employee who believes a supervisor has interpreted the policy incorrectly
• Referenced Policy 5285: District Grievance Process

Next Steps

• Publish these on our website under draft policies
• Feedback will be submitted to the Superintendent
• Summary of feedback will be taken to Policy Committee, which will meet on Monday, January 22, 2024.
• Last date for feedback prior to Policy Committee will be Friday, January 19th.
• Policy committee makes further recommendations
• Any changes submitted to full board and discussion at February 13th Board Meeting

Student Travel Policy: 57:04

• Student Travel Policy Presentation

Redefining Overnight Travel

• Within 425 miles of Provo
  • Requires only Superintendent approval
• Over 425 miles
  • Requires Superintendent and Board approval

Clarifications in policy

• The district does encourage use of state travel but other agencies could be used as long as all purchasing and procurement policies are followed.

Fee waived students

• District support was added.  The concern was that the burden of covering the cost for students with fee waivers was resting with the school.

Procedure 1 Field Trips

• Updated per diem amounts for foods
  • $10 for Breakfast
  • $15 for Lunch
  • $20 for Dinner

Procedure 2: Overnight Trips

• The board wanted the approval to change to 60 days instead of 45.

Requirements for Overnight Travel

• No more than two school days missed (except in extenuating circumstances)
• Continental U.S. Only 
• All travel documents are typed, proofread, and professional 
• Trip sponsors and principals attend board meeting
• No more than one day for recreation purposes (i.e. Disneyland, beach)
• Travel once during a grading period and no more than twice in a school year
  • We could limit one travel experience for each group
  • Need an exception for UHSAA competitions

Parent Permission & Approval

• Parent Meeting must be held to inform all parents in the group of the planned travel
• Parent vote must be taken; 50% of parents must approve of the trip 
• Documented on the application

Fee Waivers & Fundraising

• All students allowed to participate, including fee waived students
• Students may be required to participate in group fundraising only; they cannot be required to participate in individual fundraising activities
• No requirements on amount of money to be fundraised
• No refunds for fundraised money– belongs to the school 
• Cannot make travel a requirement to belong to a group unless the program intends to cover all costs

There was a discussion about fundraising.  There are no refunds for fundraised money. Board Member Hall stated that practice is to pay upfront and be refunded for the amount fundraised.  Superintendent Dau said this practice will need to change and office staff can not handle that demand.

Maximum Cost

• $2000 maximum cost (before fundraising)Fundraising is used to offset this amount
• Recommendation that for fee schedules, we approve this maximum cost for each program and school
• If schools know that their trip will be less, they can identify a lower amount
• Clearly communicated to parents that this is the maximum amount and will be reserved for national travel (i.e. NYC, Florida, etc.)

Board Vice President Partridge has reservations about listing every group with a maximum of $2000.  Superintendent Dau doesn’t see an issue on the coaches side but does see it on the parent side.  Superintendent Dau says we can look at it when we talk about the fee schedules.

Question: Cost or Opportunity?

• Option to lower the cost or to give a two-year average (i.e. $3000 average over two years):
  • Limits the places and length of time students can travel
  • Groups might only travel every other year 
• If other districts don’t have this requirement, students may opt to attend in another district
  • Requires tracking by Superintendent
• Keep maximum without too many limitations
  • Principals and Superintendent strongly encourage coaches to keep costs at a minimum

Student Expectations

• Student academic and behavior expectations outlined by trip sponsor
• Violations result in student being sent home & other disciplinary actions
  • Removal from student group 
  • Suspensions

Board President Nielsen asked if they need to change for student misbehavior a plane ticket who pays?  The parent would need to pay and a chaperone would need to accompany.  Superintendent Dau will have policy committee add clarification to the procedure.

Meal Expenses

• Changes to per diem amounts 
  • $10 Breakfast
  • $15 Lunch
  • $20 Dinner

Form 1 Application for travel

• Changes:
  • ○ Parent meeting information reported
  • Most recent travel destination for the group
  • Distance from Provo
  • Fee waived students & fundraising information
  • How are parents notified of behavior expectations 
  • Detailed itinerary must be attached for approval 
  • Conditional approvals, particularly if more than 180 days away

Board Member Boyce wanted feedback for those impacted most, coaches and tea Superintendent Dau will email those people.

E-bike policy: 1:35:35

• Draft Policy No. 6808 Student Electronic Transportation and Self-Propelled Transportation

The board discussed the policy draft and asked questions.

Board Vice President Partridge worried that it doesn’t say anywhere in the policy that there is no language about riding on district property. 

Will stated that he doesn’t see how it can be enforced.  Superintendent Dau stated that even though it might not always be enforced, having it in the policy helps when someone is creating unsafe situations, especially is repeated situations.

Board President Nielsen stated that #5 says you can’t ride anything inside the district’s facilities. 

Board Member Van Wagenen wants something added about appropriate ways for cars to interact with bikes on the road.

The board expressed concerns about class 3 bikes being excluded with the way the policy draft is currently written.

House Bill 142 – Stops signs are yields for people on bikes.

Business Meeting

Opening Remarks: 0:45

Board Member Board Member Boyce Boyce provided the opening remarks.

Thanked those who attended in person or watching on YouTube.  Public Education is the foundation of our democracy and seeing children learn is inspiring.  Keynote at USBA conference, a gallop poll was shared showing that if a faculty member at school cared about them and, inspired them about learning and told them not to give up there was 100% increase in outcomes.  Board Member Boyce asked her kids if they had such a person and all of them did.  As we’re thinking about the work we are doing we cannot underestimate the importance of what we do for our students.  Board Member Boyce expressed how lucky she was to have those people for her children.  

Pledge of Allegiance: 6:37

Lakeview Girls Scout Troop 1693 and Boy Scout Troop 1591 led the pledge of allegiance and gave the Lakeview pledge.

Employee Recognition: 8:43

Provo Way Awards

• Deann Brown – Rock Canyon – 4th Grade Teacher
• Michelle McCluskey – Transportation – Bus Driver/Custodian
• Robin Stokes – Westridge –  Assistant Librarian
• Julia Brady – Provost – Front Office Attendance and Registrar
• Lisa Mullins – Sunset View – Vision Support Aid

School Report: 15:32

Lakeview Elementary Principal Jamie Davis-Leite

• Lakeview School Board Presentation – January 2024

Board Member Boyce thanked Principal Davis-Leite for her use of data.

Board Vice President Partridge asked if Principal Davis-Leite could wave a magic wand to have what she needs to help with behavior, what would you have?

• Principal Davis-Leite responded that she would need funding for more than a paraprofessional leading behavior and a strong Special Education teams that we can retain and support.

Board Member Van Wagenen said that she loved the theme of Lakeview.

Board Member Gina Hales also appreciated the use of data and asked about why it seems like 5th grade may be struggling some.  

• Principal Davis-Leite talked about sharing strategies from more experienced teachers.

Superintendent Dau told the board about how they sat in on a some of the data dive at Lakeview and she noticed how Principal Davis-Leite created an environment of vulnerability so teachers could be honest.

Board President Nielsen mentioned that Lakeview was one of her schools and she loves that they are analyzing the data and appreciates the data pool rules.  She asked Principal Davis-Leite to thank the Lakeview team.

Public Input

There was no public input.

Continuation of Study Session

Update on District Approved Curriculum: 36:01

• Use of District Adopted Curriculum Presentation

Definitions

• Standards:
  • Tied to a specific grade level or subject area
  •  Adopted by USBE
  •  Our district has identified “Essential Standards” to support teachers
•  Curriculum
  • What is adopted by the district to teach the standards
  •  Part of the duties of the Board of Education as outlined in State Code 53G-4-402
  •  Districtwide adoption must be in alignment with the standards adopted by USBE
•  Pacing Guides
  • How much time to spend on each skill or standard
• Scope and Sequence
  • The order in which you should teach these concepts
  •  Important in subject areas and skill areas where one skill is building on prior skills or knowledge

Adoption Process

•  State Code requires an adoption process to be outlined in district policy (4020, P1)
• Community input (includes teachers, parents, community members)
• Requires professional learning– time for teachers to learn about the resources

Why is it necessary?

• Creates consistency across schools and teachers
• It is not a scripted lesson plan
  • Teachers develop the lesson plans and use their educational judgment to make adjustments
  • Draw from the resources available through the curriculum adoption
• Ensures that we are teaching grade level standards
• Provides transparency required by law

Are we using district approved curriculum?

• In many cases, yes, particularly at the elementary level
  • My observations in elementary classes support this.
• Less compliance at the secondary level
  •  Important to remember that many subject areas do not have districtwide adoptions
• Important to note: not all materials utilized in a classroom have to be adopted through a districtwide adoption
  • Supplemental materials go through an approval process at the school level

Next Steps and Recommendations

• Communicate the Expectations
• Culture Shift:
  • Expectation that district adopted curriculum be used and that we follow the curriculum adoption process
  • No one is exempt from the expectation
  • Support principals as they work with teachers
  • Provide rationale for teachers– “Why is it necessary and important?”
• Evaluation Expectations:
  • Is the teacher utilizing the adopted curriculum, teaching to the standards, and following scope and sequence and pacing?
  •  If not, the educator would be able to have a conversation with their supervisor as to why this is not the case
• Provide needed and ongoing training so the adopted materials support teachers
• Provide feedback loop so teachers receive the support they need and feel safe in asking questions

Board Member Boyce asked about the district curriculum committee

• How are teachers chosen and how is it organized?  
  • Ask for principals to give names but they are volunteers and it takes a lot of time.  Teachers are paid a stipend.  The same committee goes through the 3 phases.  The committee includes updates in the weekly notification each month about what is going on.  

Board Member Boyce asked about the meeting times and that it is in policy that it is shared.  Superintendent Dau stated that they meet on the 4th Monday of the month from 3:00 p.m. – 5:00 p.m. and the meeting is included on the district calendar. 

During the adoption year they invite 5 more people and at the end they hold a public input meeting.

Board President Nielsen asked about those subjects that don’t have adopted curriculum and what the district is doing for those teachers and how are we monitoring. 

• Superintendent Dau stated that principals work with the teachers and that she needs to make sure that that is happening.  A framework may make it easier for principals and allow teachers and parents  to feel protected. Board President Nielsen would like us to look at this area when they are ready.

Board Member McCabe asked about pacing and support.  Does the current adopted curriculum give pacing guides for teachers?  

• Superintendent Dau responded that it kind of does and if a teachers wants to go off pacing, they need to work with their principal since the principal is the instructional leader of the school.

Board Member Boyce recognized that pacing is hard and that is why working in teams is so important.

Elementary School Lunch Update: 1:00:00

• Elementary School Lunch Update Presentation

Concerns from Parents: Elementary Concerns:

• 30-minute lunch is not enough time for students to eat and go to recess, particularly if recess is after lunch
• Anytime recess is after lunch and we don’t require students to remain in the cafeteria for 20 minutes, they will rush out to recess and not finish eating
• When students do not have adequate nutrition, it impedes their ability to focus and to learn

Concerns from Parents Secondary Concerns:

• 30-minute lunch is not enough time to eat if there are long lines in the cafeteria
• Students may only have 10-15 minutes to eat
• When students do not have adequate nutrition, it impedes their ability to focus and to learn
  • Middle school students, in particular, resort to snack-type foods as a result

What guidelines have been given by agencies?

• Centers for Disease Control: 20 minutes of seated time
  • Students have their lunch and sit down and eat
• American Academy of Pediatrics: 20 minutes of seated time

Possible Solutions

• Lengthen lunch periods to 40 minutes
  • Ensures 20 minutes of eating time for students at all grade levels
• Elementary specifically:
• Schedule recess before lunch so that students are not rushed to go to recess
• If recess is still after lunch, keep students seated in the cafeteria for 20 minutes to ensure they have enough time to eat

Concerns from Schools

• Changing of the lunch schedule could change people’s schedules, particularly our child nutrition workers
• 40-minute lunches will change when lunch begins and ends for the entire school
  • Some students may begin lunch periods as early as 10:30 a.m. with others not going to lunch until 1:00 p.m.
  • Do we need to build in a snack time– how do we fund this and what would this look like?

Concerns from Schools

• Lunchtime supervision would require more planning & personnel
  • Recess before lunch will require greater supervision to keep students in the cafeteria until the 20 minutes are up
  • Who will do this supervision and how do we compensate these individuals?
  • What activities will be provided for students who do eat quickly?
  • Recess after 20 minutes of seated time still requires more supervision for students who finish quickly
• Would we need to change our schedule to meet our minimum instructional hour requirements each year?

Next Steps

• Lengthen lunch periods to 40 minutes
  • Ensures 20 minutes of eating time for students at all grade levels
• Adjust schedules if necessary
  • Employees
  • Work w/ master schedule– will changes need to be made to school start and end times?
• Allow schools to determine if recess comes before or after lunch
• Work with School Community Councils and PTAs to determine what will be best for students for the 2024-2025 school year

Concerns from parents that kids do not have adequate time for lunch.

Board Member Van Wagenen asked how Lakeview solve the 40 min lunch and the instructional time. 

• Superintendent Dau will have to look at that.

Board Vice President Partridge asked what we are currently. 

• Schools are between 30 and 40 minutes and only 1 school does before lunch recess.

Rebeca asked if recess before lunch is mandated .

• Recess before lunch is not something we are mandating.

Board Member Hall asked if we worry about part time lunch worker and the limited 29/5 hours they are able to work.

• Superintendent Dau answered that yes, it is a concern.

Board President Nielsen asked about logistical problems of food freshness if lunch was longer. 

• Superintendent Dau stated will have to work with child nutrition to address these types of concerns.

Board Member Hall asked where additional funding would come from. 

• Superintendent Dau stated about priorities.  The district can find the money but might have to do without something else.

Board Member Hall asked if we were for sure doing this. 

• Superintendent Dau answered that this is a priority.

Board Member Boyce stated her hope that we empower our principals to decided how it would look at their school. 

Board Member McCabe said that last year Title 1 schools were provided snack sand asked where those cam from.

Agreement for East Bay Post High: 1:15:56

Based on the number of students at East Bay Post High, more space is needed.  The district has worked with the landlord of the current location to lease additional space in the current building.  District maintenance workers have started getting the additional space ready for students.

Board Member Hall asked how long the lease was for.  

• Deputy Superintendent Jason Cox reported that the lease is for an indefinite amount of time.

Board Vice President Partridge asked about the timeline for being able to move students over. 

• It is a fairly quick timeline.  Moving into the storage areas can happen immediately.  They are adding a couple of meeting rooms and revamping a bathroom.

Land Trust Plan Amendment: 1:19:06

• Spring Creek Elementary School Proposed Trustlands Program Amendment to 23-24 School Plan

Spring Creek has made two adjustments to their Trust Lands Plan which has been approved by their community council and now requires board approval.  The ammendments are really just updated data information based on Acadience scored from the end of last year and the beginning of this year.

Dixon Site Discussion: 1:20:12

• Dixon Site Discussion Presentation

Neighborhood Meetings

• Communicate with the neighborhood
  • Lay out the purpose of the meetings
  • Allow the neighborhood to express concerns, desires, needs
  • Communicate student needs
• Led by Superintendent
  • Opportunity to understand the frustrations of the past and work to create a path forward
  • Rebuild trust with the community
  • Share ideas

Neighborhood Meetings

• Proposed meeting dates: (is this enough notice for the community?)
  • January 17, 2024 @ 6:00 p.m.
    • Dixon Middle School
  • January 25, 2024 @ 6:00 p.m.
    • Timpanogos Elementary School
    • Spanish-speaking families
• What do we need to ensure happens in these meetings so that our constituents feel valued, seen, and heard?

Next Steps

• Compile feedback from initial meetings and report to the Board of Education
• Create a survey to obtain additional feedback for those who could not attend one of the meetings
• Determine dates of additional meetings, if needed
• Possibility: Create a committee to begin work on possible solutions that meet the needs of the community and our students

Board President Nielsen thinks they need to go with February.  January 17 is too close.

Board Member Hales suggested keeping the January 25 meeting and moving the other.

Move the other to January 31.

Board Member McCabe suggested not calling it a neighborhood meeting so community member do not confuse it with a city meeting.

Board President Nielsen feels that what she mentioned on Superintendent Dau’s  slides address the question about what we need to do.

Board Member Boyce asked how will we compile what is heard. 

• Superintendent Dau assigned to communications.  They will compile the information and present to the board.

Superintendent Dau asked about survey, recording the meeting and sharing link to survey.

• Superintendent Dau will work with the communications team to make sure that this happens.

Superintendent Dau suggested that the next step would be creating a committee of board members, district representatives and community member to discuss next steps.

Board President Nielsen committed that the 2 meetings would inform the survey that would go out to the entire community.  Superintendent Dau suggested including addresses on survey so we can aggregate the data.

Board Member Hales shared that there is enough confusion about what is happening at the site that we need be prepared to give that information again and we also need a space for an open forum.  In order to get good feedback from the community we need to present the needs of the district, let community members share their ideas and then present the ideas.

Board Vice President Partridge liked the idea that we share our needs and let them give ideas of how to meet those needs and then present our ideas.

Board Member Van Wagenen discussed how this aligns with the strategic planning process.

Board Vice President Partridge asked about Timpview and the next phase and said that for her the Dixon site is part of that discussion.

Board Calendar, Graduation Speakers and Committee Assignments: 1:30:28

The board discussed the board meeting schedule for 2024 and discussed the plans for joint meetings with the city council.

Provo High Graduation: Board President Rebecca Nielsen

Timpview Graduation: Board Vice President Jennifer Partridge

Independence Graduation: Board Member Teri McCabe

Adult Ed Graduation: Board Member Lisa Boyce

Fall Graduation: Board Member Melanie Hall

They board adjusted their committee assignments.

Consent Calendar Review and Questions: 1:53:53

Board Member McCabe asked questions about how the transfer of Lance Vandermark from Sunset View to Franklin works.

• Deputy Superintendent Cox explained that it was a transfer of employment and not a termination.

She asked Director of Accounting Devyn Dayley how many more payments we have to Westland for Timpview.

• Director of Accounting Devyn Dayley explained that there are a lot since the project is still going on. Probably 8-9 more.

Board Member McCabe asked about who Core Architecture is. 

• Director of Accounting Devyn Dayley explained that it is the old Curtis Miner Architecture.

Upcoming Board Calendar Items: 1:55:33

Leader Associates Training in St. George for Superintendent Dau, Deputy Superintendent Cox, Assistant Superintendent Jensen, and Assistant Superintendent Sites.

Next study sessions and business meeting is January 23.

The following study session and business meeting is February 13.

Return to Business Meeting

Business Items: 1:56:46

Consideration to Approve Land Trust Plan Amendment: 1:56:55

The board moved to approve the amendment to the Spring Creek Land Trust plan as discussed in study session. Motion passed unanimously.

Consideration to Approve the Board Meeting Schedule for 2024: 1:57:44

The board moved to approve the board meeting schedule for 2024 with any changes made in business meeting. Motion passed unanimously.

• Draft 2024 Board Meeting Schedule

Consent Calendar: 1:58:53

The board moved to approve the items on the Consent Calendar. Motion passed unanimously.

Student Board Member Report: 1:59:28

Will reported that they have not had a student meeting yet this month.  They will meet on January 10.  They plan to discuss upcoming policies at the meeting, especially the inclusion policy as well as the student travel policy.

Board Vice President Partridge asked what one thing he got out of the conference last weekend.

• Will reported that he enjoyed coordinating with other student board members from across the state.

Business Administrator Report: 2:00:48

Director of Accounting Devyn Dayley reported that things are great in the business department and they have not filled the position the board approved at a previous meeting.

Board Member Roundtable: 2:01:28

Board Member Lisa Boyce – Foundation Easter Basket Auction to raise money to benefit after school programs in on Monday, March 18.

Board Member Meg Van Wagenen – PTA Council meeting had a great discussion about the upcoming legislative session.  Their VP has communicated how to access different education bills that are being considered.

Board Member Gina Hales – Legislative Committee – Superintendent Dau is going to write a weekly email to legislators during the legislative session to update them on our district and the district’s positions.  The committee is asking for board members’ help in contacting legislators and also ask other groups such as PTA and community councils to reach out to legislators as well.

Superintendent’s Report: 2:04:37

There is a 2 hour late start on Wednesday, January 10.

Brooke Mangum from Dixon Middle School won the “Find Your Swing” pin design contest.

Independence High School has exited CSI status.

Kathy Mesenbrink, a 3rd Grade Teacher at Provo Peaks is one of 8 teachers to receive the Science of Reading Award from the USBE.

Child Nutrition Program – 2024 Free Summer Meals

• May 5th, 2024

Hunger doesn’t take a Summer Vacation! Child Nutrition Program – 2024 FREE Summer...

Facilities and Finance Information & Feedback

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