February 27, 2024 Board Meeting Summary

Study Session

Board Handbook Training – 1:29

Board Vice President Jennifer Partridge reviewed Page 5 of the board handbook regarding Responsibilities. She focused on two of the responsibilities.   The first is to keep confidential all issues discussed in executive sessions.  The second was understand the distinctions of board and staff roles and refrain from performing management functions that are the responsibility of of the superintendent, business administrator and staff.

Construction Update – 3:39

Shoreline Middle School – 6:35

As of February 27, 2024, Shoreline Middle is on schedule and moving swiftly towards completion. The band and choir rooms are complete with painting and carpeting completed. Exterior windows continue to be installed. Additionally, the paving of new exterior basketball courts is completed and hoops are poised for installation.

• Shoreline Report from Westland Construction

Timpview High School – 13:56

As of February 26, 2024, significant strides have been made in the ongoing renovation and construction efforts at Timpview High School Phase 3.

The demolition and haul-off of the Old Academic Wing is progressing steadily and remaining on track, set for completion by April 2024. Notably, work to repair the existing administrative interior following flooding has been mostly completed and the Timpview administration will soon be moving back into the office.

Bleacher and concession buildings are projected to be completed by June 2024, followed by the Pavilion in July 2024. Additional projects, including the westside parking and parent drop-off, are slated to be finalized by December 2024, with the softball field scheduled for completion in February 2025.

• Timpview Report from Westland Construction

RDA Update – 42:15

Representatives from Provo City, Keith Morey and Chris Butte, came to answer questions that the finance committee had regarding some changes being requested to an existing RDA agreement with Noorda.

Secondary Attendance Adjustments – 1:10:48

Paula Heyn, Dean of students at PHS and Chad Duncan Director of IT explained recent attendance policy changes and system at Provo High School.

In an effort to match THS and PHS attendance policies, PHS implemented a point system that penalizes extracurricular participation opportunities. 

• Great motivator for those invested in extra curricular activities.
• Plans moving forward to reward attendance to reach those that aren’t highly involved with extracurricular activities.
• In the process of comparing data to see if it’s helping with attendance issues.
• PHS also has a fob system for English classes as a pilot
• Teachers and PTA like it, puts responsibility on students to ‘fob-in’ and record own attendance
• Helps with teacher time to teach and record keeping, not a motivating factor by itself for student attendance

Restructure Update – Discussed in Business Meeting Due to Time Constraints

B.A. Search Process Update- Discussed in Business Meeting Due to Time Constraints

Report on AVID Plans at Secondary Level – Discussed in Business Meeting Due to Time Constraints

Large Purchase Request- Discussed in Business Meeting Due to Time Constraints

PTIF Resolution- Discussed in Business Meeting Due to Time Constraints

Business Meeting

Pledge of Allegiance – 1:00

Jarod Sites, Assistant Superintendent Elementary Education

Public Input – 1:34

Jackie Tateishi – 3:52

Lives in Orem, Edgemont Parent: Support for Principal Kartchner

Emily Perl – 8:29

Lives in Orem, Edgemont Parent: Support for Principal Kartchner

Michelle Schrader – 11:46

Edgemont Parent: Support for Principal Kartchner

Stephanie Mitchell – 18:06

Lives in Orem, Edgemont Parent: Support for Principal Kartchner

Restructure Update – 19:11

In an effort to get more experienced and skilled educators into our school buildings, the school leadership team has been working on shifting district and administrative responsibilities and positions across the district. Superintendent Dau presented the most recent changes.

• Restructure Update Position Changes Details

B.A. Search Process Update- 27:25

The board has started to gather information for the pamphlet that will advertise the open positions.  The board will review and give edits or suggestions to board leadership by this Friday.

Report on AVID Plans at Secondary Level – 28:01

This discussion was tabled for a future meeting.

Large Purchase Request – 29:01

 Timpview High School Turf Replacement for $554,385.  Work needs to start on 31st of May so the field is ready in July. This quote is less than was planned for or expected.

• THS Turf Replacement

PTIF Resolution – 30:27

The state’s Public Treasurer’s Investment Fund requires a resolution to update approved users for the system. The resolution requires a vote from the organization’s governing body.

Approve Large Purchase Request: THS Turf – 31:47

Motion passed unanimously

Consideration to Approve PTIF Resolution – 32:30

Motion passed unanimously

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