February 13, 2024 Board Meeting Summary

February 14th, 2024 /
Caleb Price /
Board Summary, News

Study Session

Board Handbook Training: President Rebecca Nielsen – 1:58

From today the board will be going through the handbook from the beginning in board meeting trainings

Introduction: Tool for the board Mission statement for the district will change, but what it states now is a good place to start and think about as the board does its work; Focus on partnering with communities and parents to help students succeed Legal status; The board’s power comes from state statute

Student Travel Requiring Board Approval – 4:48

CMS and THS both won regional competitions and earned paid student trips to DC for the National Science Bowl Competition.

Policy Review: Superintendent Wendy Dau – 12:29

Two Policies Discussed:

Inclusive Learning – 12:33

The board will vote on approving this item tonight with addition discussed

Language Access Policy – 17:30

This is the first reading on this policy. It is based on law and suggested language from the state. It will be on the website for the public to review and give feedback.

Strategic Planning Session – 36:46

The board discussed the planning committee feedback on core values, definitions of those values, vision statement and mission statement as part of developing a strategic plan.

Construction Update – 2:01:32

Timpview – 2:01:13

Recent flooding caused by nearby demolition, getting fixed, Westland covering costs

Wasatch – 2:08:56

Progress continues, there is a shortage on supplies and labor for mechanical units which might delay roofing. It hopefully won’t delay the entire project.

Shoreline – 2:16:34

Continues to progress and is going well Risk survey on remainder of THS buildings: Administration and Fine Arts Wings: ADA issues exist in the buildings and since the last evaluation in 2019, new concerns have arisen with settlement and structure issues. Recommendation is to build new instead of trying to repair the old building due to those concerns and all the new construction surrounding the old buildings which would impede a remodel and increase costs significantly. East wing: Structure isn’t as bad as Administration and Fine Arts Wings, but there are still challenges that will exist with terrain, ADA compliance, etc. More options with this building to renovate than with the Administration and Fine Arts wings. Cafeteria: Fairly easy to remodel. Not possible to rebuild because all the mechanical equipment for the entire building is under the floor.

Conclusion: The board gave the directive to move forward with proposed plans for rebuilding the Administration, Fine Arts, and East Wing portions, and a structural study of the cafeteria at Timpview.

**The following items were discussed* during the business meeting due to time constraints* – 3:02:06

First Reading of School Fees for 2024-25 School Year

Large Purchase Requests

Dixon Meetings Report and Next Steps:

Interim BA Assignment

First Round of Notifications of Appointments

Consent Calendar Review and Questions

Upcoming Board Calendar Items

Business Meeting

Opening Remarks: Gina Hales, Board Member – 1:00

In the news this week a state board member used social media in a way that was very harmful to a student Forgetting that real people are behind all of our viewpoints and opinions is a problem that can harm others Choose to focus on things we can agree on A feeling of belonging and potential is important to us all It is important to not allow viewpoints to overshadow our priority on students and their success and growth

Pledge of Allegiance – 5:22

Jason Garrison, Director of Student Services

PTA Video Contest “Because of a Teacher” – 6:08

State PTA “Because of an Educator” video contest winner from Timpview High School

Katie Hutchings, a student at Timpview High School submitted a video about her track coach, Jaimie Ribera. Both Katie and Coach Ribera were awarded a monetary prize by the State PTA President Corey Fairholm.

Employee Recognition: Provo Way Awards – 10:57

Kandice Kunz: Adult Education

Wendi Pancake: Rock Canyon Elementary

Abby Hart: Rock Canyon Elementary

Sadie Cox: Auxiliary Services – Technology

School Report: Timpview High School, Momi Tu’ua – 15:00

Public Input – 37:48

Michael Anderson – 38:12

Request that student absences calls include direction to call school and excuse child if absence is excused

Rhiannon McDaniel – 39:36

Recommendation to order the values discussed in study session for strategic plan to be sync with vision

*The following items 9-15 were moved to this portion of the business meeting

from the study session due to time constraints*

First Reading of School Fees for 2024-25 School Year – 40:55

Devyn Dayley, Director of Accounting explained the fee schedule. The board then asked clarifying questions.

District Wide Fee Sheet

Large Purchase Requests – 52:37

Requests:

1. Maintenance Truck $65,770.16

2. Google Education Platform $55,462/year, 3 year contract

3. Asphalt Escalation at Shoreline $51,546

Dixon Meetings Report and Next Steps: Superintendent Wendy Dau – 57:08

Dixon Site Meetings Report

Next step will be to put together some greater community meetings

Interim BA Assignment – 1:18:00

Board leadership has met with Devyn Dayley who has accepted the assignment of Interim BA until July 1st 2024. The board will vote on this later in this meeting.

First Round of Notifications of Appointments – 1:18:41

Superintendent Dau explained restructure plans.

Organizational Structure Draft

Consent Calendar Review and Questions – 1:35:00

A few questions regarding consent calendar items were asked and clarified

Upcoming Board Calendar Items – 1:36:30

Consideration to Approve Student Travel – 1:38:11

Motion passed unanimously

Consideration to Approve Policy 3330 Inclusive Learning Environments – 1:39:43

Motion passed unanimously

Consideration to Approve Large Purchase Request (Maintenance Truck) – 1:40:52

Motion passed unanimously

Consideration to Approve Large Purchase Request (Google Education Platform) – 1:41:53

Motion passed unanimously

Consideration to Approve Large Purchase Request (Asphalt Escalation at Shoreline) – 1:42:42

Motion passed unanimously

Consideration to Approve Interim Business Administrator – 1:43:31

Motion passed unanimously

Consideration to Approve New Position: Director of Special Programs – 1:44:35

Motion passed unanimously

Consent Calendar – 1:45:30

Motion passed unanimously

Student Board Member Report – 1:46:00

Student Board Member Will Weidner: Recent Student District Council Meeting Report

The future of the student council was discussed Upcoming Day on the Hill at the capital Student Board Member Max Joyner:

Attendance policy was discussed, there was a suggestion to enable parents to text a response to parent notifications (excuse through text)

Business Administrator Report – 1:50:52

Purchasing and Finance Coordinator was hired recently with start March 4th.

Board Member Roundtable – 1:51:28

Board Member Melanie Hall – 1:51:39

Data analytics class added to MTech, great opportunities for students

Board Member Gina Hales – 1:52:00

Legislative Committee discussing legislation that is happening now, bills are available on the website

Board Vice President Jennifer Partridge – 1:53:29

PTA meeting today, board invited to Founders Day Luncheon next week USBA Regional meeting on March 7th Support public education by communicating to legislators

Board Member Teri McCabe – 1:56:21

New state safety commissioner invited to our safety committee meetings

Board Member Lisa Boyce – 1:57:06

Foundation Easter Basket Auction is coming up March 18th at 6 p.m. at Riverside Country Club. This is a great opportunity for businesses and community members to donate to the Foundation to help schools and students.