Last modified: março 25, 2025

Policy 5220 Employee Records

• Download Policy 5220 Employee Records 

The District shall maintain a permanent official personnel file for each employee in the District Human Resources Office. Each file shall include:

1. Application for employment
2. References and information originating outside and/or within the District which have been secured in the process of evaluating the individual for employment
3. Information relating to the person’s employment with the District such as records of conferences, evaluation sessions, special assignments, accomplishments, official disciplinary actions, and/or other pertinent data

Employees may view their personnel file by issuing a written request to Human Resources. Personnel files are classified as private under GRAMA. Employees shall be given access to their personnel file while accompanied by a Human Resource Representative within 10 working days from the date of the employee’s request. Employees requesting copies of their personnel file may be charged a reasonable fee pursuant to GRAMA.

This information is classified as private under GRAMA.

Medical Records

All records pertaining to employee health or medical information will be stored separately from the official personnel file. This information is classified as private and/or controlled under GRAMA.

Change in Individual Employee Information

The employee is responsible to promptly make any changes to individual employee information (such as change in address, phone number, etc.) in writing to the District Human Resources Office and update on Employee Online.

Referências legais

• Utah Code 63G-2-302: Government Records Access, Private Records
• Procedure 5220 Licensed Employee Records

Aprovado pelo Conselho de Educação

14 de janeiro de 2014

Related Policies, Procedures and Forms

• 5220 Form 1 Registros de funcionários