
Employment Vacancies: August 12, 2022
August 12th, 2022
Provo City School District has the following employment vacancies To find out more, please visit...
Deliver sealed bid by April 13 2:00 P.M.
Provo City School District (District) seeks competitive sealed proposals from qualified Temporary Employment Service Providers(TESP) to act as a third-party administrator (TPA), in accordance with all state and federal laws and District policies to provide Substitute Employee Placement Services (SEPS) on behalf of the District’s Board of Education and its appointed officers and/or committees. This Request for Proposal (RFP) is intended to cover the District’s determination to outsource SEPS to a qualified TPA with the necessary experience and internal infrastructure suitable to meet the needs of the District. See Section I, Paragraph 3 – Scope of Services for more specific detail.
Substitute employees are typically classroom teachers, but may also include: substitute employees required by the District clerical, instructional assistants, and other.
The administrative offices of the District are located in Provo, Utah. The District operates 23 schools/programs throughout Utah County, Utah and provides public education services to approximately 13,500 K- 12 grade students. Schools in operation include the following:
The successful TESP/TPA will provide all services, training, resources and personnel necessary to perform the work defined in this RFP. The District will not be responsible for travel/mileage expenses. The successful TESP/TPA shall be a contracted vendor and not an agent or employee of The District. Substitute employees assigned by the TESP/TPA to provide services to the District shall be employees of the TESP/T PA – not District employees. The TESP/TPA shall adhere to all requirements of federal, State of Utah and local laws, rules, regulations, statutes, etc. pertaining to hiring/employment and business operations.
Services prefaced with an asterisk (*) have been designated as Pass/Fail criteria. The TESP/T PA shall:
Proposals not meeting a requirement under this paragraph and any requirement prefaced with an asterisk (*) in paragraph 3 will receive no further consideration. Only proposals meeting the pass/fail criteria will be evaluated.
The District welcomes any additional related services the offeror wishes to provide. Such services should be clearly identified and the benefits and associated costs described. Alternative services may also be offered for consideration provided they are clearly described and include an explanation of how the alternative services will better meet the District’s needs and objectives. Additional or alternative services that significantly differ from the primary proposal, should be submitted as a separate offer. A separate offer must stand alone on its own merits independent of any other offer submitted and comply with all pass/fail criteria, requirements and documentation as provided in this RFP.
The District reserves the right to negotiate to amend any contract(s) awarded as a result of this solicitation to include other related services as deemed to be in the District’s best interests without the need to re-issue a formal Request for Proposal for such services.
A contract award shall be effective for a potential three (3) year with a possible extension of an additional of (2) two-year period, beginning approximately July 1, 2021 through June 30, 2024, unless terminated early by the breach of either party or by mutual agreement of the parties.
Offeror must provide a fixed markup percentage based on the predetermined daily/hourly wage rates specified by the District for the various substitute positions (see Exhibit “B”). The markup percentage(s) offered is/are the offeror’s only means of compensation. The daily/hourly base rates specified by the District are subject to change by the District with little advance warning. Typically, changes affecting the daily/hourly base rates are impacted by changes in:
The Daily /Hourly Rate Schedule is intended to cover the utilization of substitute personnel, such as: substitute teachers, clerical, or other job titles as may be required by the District. Any proposed fees for services not specifically identified in the scope of services must be listed separately and clearly defined if they are not already included in the markup percentage. A request by the successful offeror for a markup percentage increase to cover business operating expenses only may be considered by the District, but only on an annual basis provided the District is notified in writing at least ninety (90) days prior to each subsequent contract renewal date. The requested increase shall not exceed that published by the Department of Labor’s Consumer Price Index (CPI) for the most recent period available.
8.1 General & Sub-Criteria
Only those proposals that meet the Pass/Fail Criteria requirements shall be evaluated using the following criteria. Sub-criteria for each shall be identified by the District and be the means for measuring how well each offeror meets the evaluation criteria:
• 15% Cost
• 20% Systems Support / Responsive Services
• 15% Ability to acquire and maintain a sufficient pool of available substitutes.
• 10%Training Employees
• 40% Fill Rate
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