Request for Sealed Proposal for Network Equipment for Timpview High School, Amelia, Franklin, Lakeview, Provo Peaks, Spring Creek, Timpanogos, Wasatch, Westridge Elementary Schools and Sunrise Preschool.

Notice to Vendors

Provo City School District Technology Department seeks a Request for Proposal (RFP) for Network Equipment for the following project(s): Timpview High School, Amelia, Franklin, Lakeview, Provo Peaks, Spring Creek, Timpanogos, Wasatch, Westridge Elementary Schools and Sunrise Preschool. Please provide individual bids per location. E-Rate spin number is required and must be on each bid that you submit.

For questions regarding this project, please contact:

  • Stephen Ritchie
  • Network Engineer
  • Email: erate18@provo.edu
  • Phone: 801-370-4611

Contact with any other district employee or school board member during the tentative timeline period will be grounds for disqualification.

Proposals must be submitted by email by 3:00 PM, MST, on Monday, February 26, 2018 to: erate18@provo.edu

Provo City School District Technology Department reserves the right to reject any or all proposals, or to waive any formality or technicality in any proposal in the best interest of the Provo City School District. Provo City School District also reserves the right to determine equivalency. Additionally the District reserves the right to rely upon state bidding processes.

The proposal will be analyzed by the Provo City School District erate committee.

Bids will be scored based on the following criteria:

  1. Cost of eligible goods and service: 35%
  2. Compatibility with existing infrastructure: 25%
  3. Responsiveness to all the other terms and conditions of the RFP or Erate form 470: 15%
  4. Prior experience with vendor: 15%
  5. Local or in-state vendor: 10%

Award shall be made to the respondent deemed most capable of providing the complete system and support deemed to most effectively meet Provo City School District needs, taking into account the proposals and evaluation factors here outlined.

  • Tentative Timeline (Subject to modification)
  • RFP Advertised: January 22, 2018
  • Deadline for Questions: February 21, 2018
  • RFP Response Deadline: February 26, 2018
  • Proposal Evaluation: February 26, 2018-March 2, 2018
  • Award Date: March 5, 2018

Description of Work

The Provo City School District is requesting proposals from qualified vendors interested in providing Network Switches for 1 High School, 8 Elementary Schools and 1 Preschool.

The scope of the project includes

  • Timpview High School:
    • 26 – Cisco switches or equivalent.
  • Amelia Earhart Elementary School:
    • 6 – Cisco switches or equivalent.
  • Franklin Elementary School:
    • 15 – Cisco switches or equivalent.
  • Lakeview Elementary School:
    • 8 – Cisco switches or equivalent.
  • Provo Peaks Elementary School:
    • 12 – Cisco switches or equivalent.
  • Spring Creek Elementary School:
    • 13 – Cisco switches or equivalent.
  • Timpanogos Elementary School:
    • 14 – Cisco switches or equivalent.
  • Wasatch Elementary School:
    • 7 – Cisco switches or equivalent.
  • Westridge Elementary School:
    • 7 – Cisco switches or equivalent.
  • Sunrise Preschool:
    • 2 – Cisco switches or equivalent.

Network Equipment Specifications

Timpview High School

  • Quantity 19 – Cisco WS-C2960X-48FPS or equivalent.
  • Must be POE+ with at least 740W power supply. Must have 48 copper ports and at least 4 SFP ports.
  • Layer 2. Must have limited Lifetime Hardware Warranty.
  • Quantity 7 – Cisco WS-C2960X-24PS or equivalent.
  • Must be POE+ with at least 370W power supply. Must have 24 copper ports and at least 4 SFP ports.
  • Layer 2. Must have limited Lifetime Hardware Warranty.

Amelia Earhart Elementary School

  • Quantity 1 – Cisco WS-C3850-48F-S 48 port w/10g module or equivalent
  • Must be POE+ .Must have at least 4 10gb SFP+ ports, if module is needed include in bid. Must have 48 copper ports and at least 4 SFP+ ports. Layer 2/3. Must have Limited Lifetime Hardware Warranty.
  • Quantity 5 – Cisco WS-C2960X-48FPS or equivalent.
  • Must be POE+ with at least 740W power supply. Must stack, if stacking module is needed include in bid. Must have 48 copper ports and at least 4 SFP ports.
  • Layer 2. Must have limited Lifetime Hardware Warranty.

Franklin Elementary School

  • Quantity 1 – Cisco WS-C3850-48F-S 48 port w/10g module or equivalent
  • Must be POE+. Must have at least 4 10gb SFP+ ports, if module is needed include in bid. Must have 48 copper ports and at least 4 SFP+ ports. Layer 2/3. Must have Limited Lifetime Hardware Warranty.
  • Quantity 14 – Cisco WS-C2960X-48FPS or equivalent.
  • Must be POE+ with at least 740W power supply. Must stack, if stacking module is needed include in bid. Must have 48 copper ports and at least 4 SFP ports.
  • Layer 2. Must have limited Lifetime Hardware Warranty.

Lakeview Elementary School

  • Quantity 1 – Cisco WS-C3850-48F-S 48 port w/10g module or equivalent
  • Must be POE+. Must have at least 4 10gb SFP+ ports, if module is needed include in bid. Must have 48 copper ports and at least 4 SFP+ ports. Layer 2/3. Must have Limited Lifetime Hardware Warranty.
  • Quantity 7 – Cisco WS-C2960X-48FPS or equivalent.
  • Must be POE+ with at least 740W power supply. Must stack, if stacking module is needed include in bid. Must have 48 copper ports and at least 4 SFP ports.
  • Layer 2. Must have limited Lifetime Hardware Warranty.

Provo Peaks Elementary School

  • Quantity 1 – Cisco WS-C3850-48F-S 48 port w/10g module or equivalent
  • Must be POE+. Must have at least 4 10gb SFP+ ports, if module is needed include in bid. Must have 48 copper ports and at least 4 SFP+ ports. Layer 2/3. Must have Limited Lifetime Hardware Warranty.
  • Quantity 10 – Cisco WS-C2960X-48FPS or equivalent.
  • Must be POE+ with at least 740W power supply. Must stack, if stacking module is needed include in bid. Must have 48 copper ports and at least 4 SFP ports.
  • Layer 2. Must have limited Lifetime Hardware Warranty.
  • Quantity 1 – Cisco WS-C2960X-24PS or equivalent.
  • Must be POE+ with at least 370W power supply. Must stack, if stacking module is needed include in bid. Must have 24 copper ports and at least 4 SFP ports.
  • Layer 2. Must have limited Lifetime Hardware Warranty.

Spring Creek Elementary School

  • Quantity 1 – Cisco WS-C3850-48F-S 48 port w/10g module or equivalent
  • Must be POE+. Must have at least 4 10gb SFP+ ports, if module is needed include in bid. Must have 48 copper ports and at least 4 SFP+ ports. Layer 2/3. Must have Limited Lifetime Hardware Warranty.
  • Quantity 12 – Cisco WS-C2960X-48FPS or equivalent.
  • Must be POE+ with at least 740W power supply. Must stack, if stacking module is needed include in bid. Must have 48 copper ports and at least 4 SFP ports.
  • Layer 2. Must have limited Lifetime Hardware Warranty.

Timpanogos Elementary School

  • Quantity 1 – Cisco WS-C3850-48F-S 48 port w/10g module or equivalent
  • Must be POE+. Must have at least 4 10gb SFP+ ports, if module is needed include in bid. Must have 48 copper ports and at least 4 SFP+ ports. Layer 2/3. Must have Limited Lifetime Hardware Warranty.
  • Quantity 10 – Cisco WS-C2960X-48FPS or equivalent.
  • Must be POE+ with at least 740W power supply. Must stack, if stacking module is needed include in bid. Must have 48 copper ports and at least 4 SFP ports.
  • Layer 2. Must have limited Lifetime Hardware Warranty.
  • Quantity 3 – Cisco WS-C2960X-24PS or equivalent.
  • Must be POE+ with at least 370W power supply. Must stack, if stacking module is needed include in bid. Must have 24 copper ports and at least 4 SFP ports.
  • Layer 2. Must have limited Lifetime Hardware Warranty.

Wasatch Elementary School

  • Quantity 4 – Cisco WS-C2960X-48FPS or equivalent.
  • Must be POE+ with at least 740W power supply. Must have 48 copper ports and at least 4 SFP ports. Layer 2. Must have limited Lifetime Hardware Warranty.
  • Quantity 3 – Cisco WS-C2960X-24PS or equivalent.
  • Must be POE+ with at least 370W power supply. Must stack, if stacking module is needed include in bid. Must have 24 copper ports and at least 4 SFP ports.
  • Layer 2. Must have limited Lifetime Hardware Warranty.

Westridge Elementary School

  • Quantity 4 – Cisco WS-C2960X-48FPS or equivalent.
  • Must be POE+ with at least 740W power supply. Must stack, if stacking module is needed include in bid. Must have 48 copper ports and at least 4 SFP ports.
  • Layer 2. Must have limited Lifetime Hardware Warranty.
  • Quantity 3 – Cisco WS-C2960X-24PS or equivalent.
  • Must be POE+ with at least 370W power supply. Must stack, if stacking module is needed include in bid. Must have 24 copper ports and at least 4 SFP ports.
  • Layer 2. Must have limited Lifetime Hardware Warranty.

Sunrise Preschool

  • Quantity 2 – Cisco WS-C2960X-48FPS or equivalent.
  • Must be POE+ with at least 740W power supply. Must stack, if stacking module is needed include in bid. Must have 48 copper ports and at least 4 SFP ports. Layer 2. Must have limited Lifetime Hardware Warranty.

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