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We are entering the time of year where there is a chance that morning weather may impact teachers and students in getting to school on time.
The following are our established procedures for determining the impact of weather on travel and start times. Please note that there is an additional option for an At Home Learning Day (details follow below). For accurate information when you wake up in the morning, we will post info on our website, Facebook, and Twitter and share it with local media. If you see nothing posted, please assume that all is as per normal.
Please remember that different areas of Provo may receive very different impacts of the weather. The decisions made are as an entire district, with the exception of some transportation changes, if the weather so dictates.
8:45 p.m. the night before a known incoming storm – District Officials will determine if designated drivers will be sent out the following morning to assess road conditions. This decision will be made by 8:45 PM so we can notify those that are willing to assess before they go to bed.
4:45-5:00 a.m. – Assigned drivers will begin driving roads to assess conditions and report back to District Officials.
5:00-5:15 a.m. – District Transportation Department contacts Provo City to receive their assessment of road conditions.
5:10 a.m. – District facilities employees contact Superintendent via text or phone with any assessment from their crews on the road conditions and, in particular, the ability for district facility employees to maintain clear walks and parking lots at schools.
5:20 a.m. – District officials discuss the reported assessments and make a determination if any possible closures or transportation route adjustments needed/recommended.
5:30 a.m. – The final decision is relayed to the District Transportation and Communications offices. The Communication Department begins to make any necessary communication to stakeholders by 5:45 a.m. per Policy 6607P1.
· Below Bench Pick-up
If the roads have not been plowed, or the snow accumulation on the road is too deep, or the roads are iced over, the school buses will pick up at the following stops in your area as close to the regular stop time as possible. (Once the decision has been made for these pickups all regular education routes will adhere to them even if the streets have been plowed after the decision has been made.)
South East Bench
2301 S State Street (UTA stop)
2051 S State Street (UTA stop)
Nevada & Slate Canyon Dr. (Below Spring Creek)
Oak Hills, Sherwood Hills, North East Bench
820 N 1200 E (NW corner)
2276 N Temple View Dr.
THS bus loading zone (NE corner)
Foothill Drive & 650 East
·At home learning day
This means all Provo City School District schools will utilize at home learning options. Teachers and students should be prepared for this option by ensuring they take home devices when inclement weather is expected. All other scheduled activities are canceled. District administrative office staff and school administrators are expected to either report to work as soon as safely possible or utilize telecommuting options if work responsibilities allow. If an at-home learning day is called, all after school programs will be canceled.
· Schools Closed
This means all Provo City School District schools are closed for all regular and/or special education students. All scheduled activities are also canceled. District administrative office staff and school administrators are expected to either report to work as soon as safely possible, or utilize telecommuting options if work responsibilities allow.
· Early Release
In the event weather becomes a concern during the school day and an early release is determined to be in the best interest of the students, the Public Relations/Communications Coordinator shall be notified and will send out the appropriate communications.
· 2-hour late start
For a two hour late start, buses will begin their first route two hours late but at regularly scheduled stops UNLESS the message includes “With below Bench Pick-up”. There will be NO half-day kindergarten, preschool, or other midday/after school programs.