Última modificación: 7 de abril de 2025

Policy 6260 P1 Wireless Communication

Download Policy 6260 P1 Wireless Communication

Definiciones

Wireless communications: Cellular phone, smartphone or other wireless communication device.

Non-Accountable Plan: According to IRS guidelines, payments are treated as paid under a non-accountable plan if: The employee is not required to, or does not substantiate timely, those expenses with receipts or other documentation; or (2) The District advances an amount to the employee for business expenses and the employee is not required to, or does not return timely, any amount not used for business expenses.

IRS Notice 2011-72 provides that when an employer provides a cell phone primarily for non-compensatory business reasons, the use of the cell phone for business purposes is treated as a working condition benefit and excludable from the employee’s income. Substantiation requirements are deemed to be satisfied.

Appropriate Use

Wireless communications are to be used for District business in a manner that:

Is safe and prudent.
Accomplishes District business and objectives.
Furthers work efficiency and effectiveness.
Does not interfere with any existing state, federal, or District rules or policies.
Does not disrupt or distract from the conduct of District business.
Does not involve outside business activity during work hours.
Does not involve illegal activities.

Communications Allowance

The District may provide a communication allowance for non-compensatory business reasons to employees whose position requires constant communication with schools, departments, administration, and/or parents. This allowance is excluded from gross pay and deducted from the employee’s primary pay assignment budget. Payments are made via direct deposit.

The communication allowance will be excluded from the employee’s gross pay as district communication allowances are primarily for non-compensatory business reasons. All communication allowances will be deducted from the employee’s primary pay assignment budget. All allowances will be electronically deposited to the payroll account specified by the employee.

The immediate supervisor of employees requiring communication allowances for their position shall request approval for a communication allowance by using the following procedures:

The supervisor submits a Communication Allowance Authorization form (6260 F1) to the appropriate principal/director.
Upon written approval, the form is sent to payroll for processing.
The allowance becomes effective as designated on the form.
The employee must provide their cell phone number to their supervisor and carry the phone per job requirements.

Upon the wireless communication allowance approval, the employee must provide a cellular phone number to their immediate supervisor and carry the cellular phone with them per job requirements.

To terminate a communication allowance, the supervisor shall submit a Communication Allowance Authorization form, checking the termination box and indicating a termination effective date, to the appropriate principal/director for approval. Upon approval, the form will be forwarded to payroll for processing.

Wireless Communication Allowance

Employees whose positions require constant communication for business or safety will receive a monthly allowance, set by the appropriate principal/director in accordance with the current reimbursement schedule. The maximum allowance as of July 1, 2013 is $60 per month. Any expenses beyond the allowance are the employee’s responsibility. The District may change the amounts and schedules at any time.

Cellular Phone Plans and Equipment

As of August 1, 2017, employees are responsible for purchasing their equipment, contracting with a provider, and maintaining their wireless devices.

Modified: July 6, 2017