Última modificación: 7 de abril de 2025

Policy 6211 Purchasing Card / P-Card Policy

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Propósito

The purpose of this program is to provide a timely payment method for emergencies and incidentals and to reduce the resources needed to manage small purchasing transactions.

Visión general

The Provo City School District provides the Purchasing Card/P-Card program to approved employees as an alternative method for making payment for purchases. The card will simplify the payment process and reduce overall cost. The P-Card program is intended to aide with emergency based needs, and is not to be used simply as a matter of convenience.

All cards are issued at the request of a department/program supervisor or director. Cards will be issued only upon approval by the director overseeing the employee’s assigned program, and completion of brief training from the P-Card Administrator.

Only the person whose name appears on the card is authorized to use it. Administrators may allow administrative assistants to use their cards as outlined in procedure 6211 P1.

Record keeping will be essential to ensure the success of the P-Card. Card usage may be audited and/or rescinded at any time. Monthly reconciliations shall be provided to the P-card administrator each month. Transaction, daily, or monthly limits will be established based on purchasing authority.

Referencias legales

• Utah State Code 63G-6a – Utah Procurement Code

Aprobado por la Junta Directiva

10 de febrero de 2015

Políticas, procedimientos y formularios relacionados

• 6211 Procedimiento 1 Tarjeta de compra
• 6211 Formulario 1 Lista de control mensual de la tarjeta de adquisición Sobre
• 6211 Formulario 2 Recibo faltante