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Board Meeting Minutes August 9, 2022

Below is the full minutes for the School Board Study Session and Business Meeting held on Tuesday, August 9, 2023.  The full minutes can also be viewed by visiting Board Docs.

Study Session, Public Hearing and Business Meeting 

Tuesday, August 9, 2022

Generated by Bonnie Tautkus on Wednesday, August 10, 2022

Dixon Middle School 750 W 200 N Provo UT 84604

 Members present

Rebecca Nielsen, Melanie Hall, Jennifer Partridge, Nate Bryson, Gina Hales, Teri McCabe

 A. 5:30 p.m. Study Session

Procedural: 1. Welcome: President Melanie Hall

  • Held at Dixon Middle School
  • Meeting called to order at 5:30pm

 Procedural: 2. Roll Call (Audio Timestamp 00:00:29)

  • Derek Anderson, Business Administrator; Gina Hales, Board Member; Jennifer Partridge, Board Member; Rebecca Nielsen, Board Vice President; Melanie Hall, Board President; Keith Rittel, Superintendent; Teri McCabe, Board Member; Nate Bryson
  •  Absent: Board Member McKay Jensen (out of town)

 Action: 3. Motion to Convene (Audio Timestamp 00:01:35)

  • I move that we convene the Study Session.
  •  Motion by Jennifer Partridge, second NONE.

 Discussion, Information: 4. Construction Update: Derek Anderson  (Audio Timestamp 00:01:42)

 Summary

  • Work at the Shoreline Middle School site continues with dirt work. There is an Army Corp of Engineers representative coming this week to help with needed permits to continue.
  • Work at Wasatch Elementary also continues with dirt work.
  • Work at THS continues to progress. There were significant delays over the summer due to concrete supply issues. The timeline may need to be adjusted and may impact the other two builds, but as of now the managers believe they can make up the time and there will not be any cost escalation passed on to us due to this issue. Concrete has now been poured and the work is moving forward. There is a need for upcoming bids on the boiler and repairs on the fire line.

 Discussion, Information: 5. Secondary Athletic Participation: Todd McKee (Audio Timestamp 00:10:57)

 Summary

  • Report on participation in secondary athletics with emphasis on state requirements for yearly reports to the board on Title IX compliance.
  •  District Athletics Report

 Discussion, Information: 6. Utah Early Learning Plan Approval: Anne-Marie Harrison (Audio Timestamp 00:32:36)

 Summary

  • This is an annual request, it is required by the state that the local districts review data and come up with this plan according to state guidelines. The state then requires local boards to approve the district plan prior to the Utah State School Board of Education approving it. It has been reviewed by the Utah State Board of Education and given pre-approval and is now ready for your approval before it goes back to the state Board of Education for their approval.
  • This is a growing initiative, it is K-3 for now, they are looking at adding grades. 

 Discussion, Information: 7. Large Purchase Request: Derek Anderson, Anne-Marie Harrison (Audio Timestamp 00:42:26)

 Summary 

  • This is a purchase request for Lexia software, which is the sole provider for the state required training on the LETRS K-3 reading program. The state disburses these funds to local school districts to purchase the software.  Per PCSD policy, all purchase requests over $50,000 have to be approved by the board in a public meeting.
  •  The board will be asked in our business meeting tonight to approve the $87,295.00 purchase of this software with the funds the state has provided the district.

 Discussion, Information: 8. Large Purchase Request: Derek Anderson, Michelle Eldredge (Audio Timestamp 00:45:00)

 Summary

  • The state provides funds for 3 specific software programs to the English Language Learning programs.  Ellevation is the first of three programs that will be purchased with these funds.  The board will be asked to approve the purchase of this software for $57,500, which is provided to the district by the state for this purpose, in the business meeting tonight.  
  •  *Correction: During the board meeting this was discussed as Title I programing and funds, it is however Title III programing and funding. The board has been made aware of the error.*

 Discussion, Information: 9. Salary Schedule Adjustment: Derek Anderson (Audio Timestamp 00:45:56)

Summary

  • The salary schedule has been adjusted for the transportation department. The transportation department has lost drivers to other districts with higher pay. They had 13 openings in the transportation department that had been posted over the summer and that they couldn’t fill. Increased salaries were negotiated to generate more interest. This needs to be reflected in the approved salary schedule. We have increased applicants due to this increase and upon board approval tonight it will help the transportation department fill those vacancies. 

 Discussion, Information: 10. Consent Calendar Review and Questions: Pres. Melanie Hall (Audio Timestamp 00:49:18)

 Summary

  • At every board meeting, items come to the agenda that need little if any discussion or debate either because they are routine procedures or already have unanimous consent. A consent agenda (Robert’s Rules of Order calls it a consent calendar) allows the board to approve all these items together without discussion or individual motions. Depending upon the organization, this can free up anywhere from a few minutes to a half hour for more substantial discussion on other critical agenda items.

Discussion, Information: 11. Upcoming Google Calendar Items: Pres. Melanie Hall (Audio Timestamp 00:58:34)

Upcoming Google Calendar Items Pres. Melanie Hall

  •  First Day of School – Tuesday, August 16
  • PTA Presidents Meeting – Tuesday, August 9 – 9:30 – 11:00 am
  • Study Session – Tuesday, August 23 – 7:30 am, District Office Boardroom 1
  • Pre-Delegate Assembly – Friday, August 26 – 6:00 pm, Canyons School District PD Center
  • Delegate Assembly – Saturday, August 27 – 9:00 am, Canyons School District PD Center
  • Tentative Joint Meeting – Thursday, September 8 – TBD
  • PTA Executive Committee Meeting – Tuesday, September 13 – 9:30 am, District Office Boardroom 1
  • Study Session & Business Mtg. – Tuesday, September 13 – Study Session 5:00 pm, District Office Boardroom 1
  • Business Meeting 7:00pm, PDC

 Action: 12. Motion to Adjourn (Audio Timestamp 01:01:55)

I move that we adjourn the Study Session.

  •  Motion by Nate Bryson, second NONE.

 B. 7:00 p.m. Public Hearing

 Procedural: 1. Welcome: President Melanie Hall

  • Held at Dixon Middle School
  • Meeting called to order at 7:01pm

 Procedural: 2. Roll Call (Audio Timestamp 00:00:24)

  • Nate Bryson, Board Member; Teri McCabe, Board Member; Melanie Hall, Board President; Rebecca Nielsen, Board Vice President; Jennifer Partridge, Board Member; Gina Hales, Board Member; Derek Anderson, Business Administrator
  • Absent: Board Member McKay Jensen (out of town) and Superintendent Keith Rittel (sick)

 Action: 3. Motion to Convene (Audio Timestamp 00:01:06)

I move that we convene the public hearing.

  •  Motion by Gina Hales, second NONE.

 Discussion, Information: 4. Budget Hearing and Proposed Tax Increase  (Audio Timestamp 00:01:22)

 Summary

  • Truth in Taxation presentation by Derek Anderson

 Procedural: 5. Public Input: Proposed Tax Increase (Audio Timestamp 00:20:40)

  • Shirleen Moulton
  • James Paxman
  • Ken Shelton
  • Pam Jones
  • Eric Chase
  • Mark Hillier
  • Brad Wood
  • Gene West
  • Lindsay Baccus
  • J Ross Salmon
  • Paul Mix
  • Nicolae Cherasi
  • Valerie Paxman
  • George Frey
  • David Orrack
  • John Sutherland
  • Ty Lagerberg
  • Brad Stone
  • Trent Beesley
  • Katrina McKnight
  • Michelle Wages
  • Douglas A. Gale
  • Viviana Alonso (came up at the end of all the meetings not during public input time)

 Action: 6. Motion to Adjourn (Audio Timestamp 01:21:57)

I move that we adjourn the Public Hearing.

  •  Motion by Nate Bryson, second NONE.

 C. 8:00 p.m. Business Meeting

 Procedural: 1. Welcome: President Melanie Hall

  • Held at Dixon Middle School
  • Called to order at 8:23pm 

 Procedural: 2. Roll Call (Audio Timestamp 01:22:32)

  • Derek Anderson, Business Administrator; Gina Hales, Board Member; Jennifer Partridge, Board Member; Rebecca Nielsen, Board Vice President; Melanie Hall, Board President; Teri McCabe, Board Member; Nate Bryson, Board Member
  • Absent: Board Member McKay Jensen (out of town), Superintendent Kieth Rittel (sick)

 Action: 3. Motion to Convene (Audio Timestamp 01:23:00)

I move that we convene the business meeting.

  •  Motion by Jennifer Partridge, second NONE.

 Procedural: 4. Opening Remarks: Vice President Rebecca Nielsen (Audio Timestamp 01:23:09)

  • White coat ceremony, IATP It’s about the Patient, change to It’s about the student: IATS

 Procedural: 5. Pledge of Allegiance: Anne-Marie Harrison, Assistant Superintendent Teaching and Learning (Audio Timestamp 01:29:06)

 D. Community Connections 

 Procedural: 1. Public Input (Audio Timestamp 01:29:38)

  • Mary Hedengren: Volunteers, Communication, and Coordination

E. Business Items (Audio Timestamp 01:34:28)

 Action: 1. Approve Utah Early Learning Plan (UELP) (Audio Timestamp 01:34:38)

  • I move that we approve the draft Provo City School District Early Learning Plan for the 2022-2023 school year as discussed in study session.
  • Motion by Gina Hales, second by Nate Bryson.
  • Final Resolution: Motion Carries
  • Aye: Rebecca Nielsen, Melanie Hall, Jennifer Partridge, Nate Bryson, Gina Hales, Teri McCabe

 Action: 2. Approve T&L Large Purchase Request (Audio Timestamp 01:35:52)

  • I move that we approve the large purchase request with state funds for Lexia in the amount of $87,295.00.
  • Motion by Gina Hales, second by Jennifer Partridge.
  • Final Resolution: Motion Carries
  • Aye: Rebecca Nielsen, Melanie Hall, Jennifer Partridge, Nate Bryson, Gina Hales, Teri McCabe

 Action: 3. Approve Title I Large Purchase Request (Audio Timestamp 01:37:33)

  • I move that we approve the Title I large purchase request for the Ellevation Software with state funds in the amount of $57,500.00.
  • *Correction: During the board meeting this was discussed as Title I programing and funds, it is however Title III programing and funding. The board has been made aware of the error.*
  • Motion by Rebecca Nielsen, second by Gina Hales.
  • Final Resolution: Motion Carries
  • Aye: Rebecca Nielsen, Melanie Hall, Jennifer Partridge, Nate Bryson, Gina Hales, Teri McCabe

 Action: 4. Approve Salary Schedule Adjustment (Audio Timestamp 01:38:42)

  • I move that we approve the salary schedule adjustment as discussed in study session.
  • Motion by Jennifer Partridge, second by Nate Bryson.
  • Final Resolution: Motion Carries
  • Aye: Rebecca Nielsen, Melanie Hall, Jennifer Partridge, Nate Bryson, Gina Hales, Teri McCabe

 Action: 5. Approval of FY 2023 Budget and Tax Increase (Audio Timestamp 01:40:38)

  • I move that we approve and adopt the proposed final budget for fiscal year 2022-2023 with the tax rate of 0.007323 as previously discussed.
  • Motion by Nate Bryson, second by Gina Hales.
  • Final Resolution: Motion Carries
  • Aye: Rebecca Nielsen, Melanie Hall, Jennifer Partridge, Nate Bryson, Gina Hales
  • Nay: Teri McCabe

 F. Consent Calendar (Audio Timestamp 02:13:05)

  • Action (Consent), Minutes: 1. 6.14.22 Board Minutes as Part of the Consent Calendar
  • Resolution: I move that we approve the items on the Consent Calendar.
  • I move that we approve the items on the Consent Calendar.
  • Motion by Jennifer Partridge, second Gina Hales.
  • Final Resolution: Motion Carries
  • Aye: Rebecca Nielsen, Melanie Hall, Jennifer Partridge, Nate Bryson, Gina Hales, Teri McCabe

 Action (Consent), Minutes: 2. 6.28.22 Board Minutes as Part of the Consent Calendar

  • Resolution: I move that we approve the items on the consent calendar.
  • I move that we approve the items on the Consent Calendar.
  • Motion by Jennifer Partridge, second Gina Hales.
  • Final Resolution: Motion Carries
  • Aye: Rebecca Nielsen, Melanie Hall, Jennifer Partridge, Nate Bryson, Gina Hales, Teri McCabe

 Action (Consent), Report: 3. Personnel Report as Part of the Consent Calendar

  • Resolution: I move that we approve the items on the Consent Calendar.
  • I move that we approve the items on the Consent Calendar.
  • Motion by Jennifer Partridge, second Gina Hales.
  • Final Resolution: Motion Carries
  • Aye: Rebecca Nielsen, Melanie Hall, Jennifer Partridge, Nate Bryson, Gina Hales, Teri McCabe

 Action (Consent), Report: 4. Home School, School Choice, eSchool Report as Part of the Consent Calendar

  • Resolution: I move that we approve the items on the Consent Calendar.
  • I move that we approve the items on the Consent Calendar.
  • Motion by Jennifer Partridge, second Gina Hales.
  • Final Resolution: Motion Carries
  • Aye: Rebecca Nielsen, Melanie Hall, Jennifer Partridge, Nate Bryson, Gina Hales, Teri McCabe

 Action (Consent): 5. June Financial Reports as Part of the Consent Calendar

  • Resolution: I move that we approve the items on the Consent Calendar.
  • I move that we approve the items on the Consent Calendar.
  • Motion by Jennifer Partridge, second Gina Hales.
  • Final Resolution: Motion Carries
  • Aye: Rebecca Nielsen, Melanie Hall, Jennifer Partridge, Nate Bryson, Gina Hales, Teri McCabe

 Action (Consent): 6. July Financial Reports as Part of the Consent Calendar

  • Resolution: I move that we approve the items on the Consent Calendar.
  • I move that we approve the items on the Consent Calendar.
  • Motion by Jennifer Partridge, second Gina Hales.
  • Final Resolution: Motion Carries
  • Aye: Rebecca Nielsen, Melanie Hall, Jennifer Partridge, Nate Bryson, Gina Hales, Teri McCabe

 Action (Consent): 7. Approve the Consent Calendar

  • Resolution: I move that we approve the items on the Consent Calendar.
  • I move that we approve the items on the Consent Calendar.
  • Motion by Jennifer Partridge, second Gina Hales.
  • Final Resolution: Motion Carries
  • Aye: Rebecca Nielsen, Melanie Hall, Jennifer Partrige, Nate Bryson, Gina Hales, Teri McCabe

 G. Board Member Report

  • Report: 1. Board Member Report: Member Jennifer Partridge (Audio Timestamp 02:13:53)

 H. Superintendent’s Report

  • Superintendent Keith Rittel has been ill.  He attended the Study Session but didn’t feel well enough to stay for the Public Hearing or Business meeting.  While he was absent, this agenda item was not covered.

 I. Adjourn (Audio Timestamp 02:17:02)

  • Action: 1. Adjourn
  • I move that we adjourn the Business Meeting.
  • Motion by Jennifer Partridge, second NONE.

On Tuesday, August 9, the School Board held its monthly meeting. The following topics were discussed:

  • Welcome: President Melanie Hall
  • Business Items
    • Consider the motion to approve the draft Provo City School District Early Learning Plan for the 2022-2023 school year as discussed in study session – Motion Carries
    • Consider the motion to approve the large purchase request with state funds for Lexia in the amount of $87,295.00 – Motion Carries
    • Consider the motion to approve the Title I large purchase request for the Ellevation Software with state funds in the amount of $57,500.00 – Motion Carries 
    • Consider the motion to approve the salary schedule adjustment as discussed in study session – Motion Carries
    • Consider the motion to approve and adopt the final budget for fiscal year 2022-2023 with the tax rate of 0.007323 – Motion Carries
    • Consider the motion to approve the items on the Consent Calendar – Motion Carries
  • Board Report: Jennifer Partridge
  • Superintendent’s Report

In addition to the normal Business Meeting, the Board also held a Public Hearing for proposed Tax Increases. To view the full meeting, check out the recording on YouTube. 

Alexander Glaves
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  • Alexander Glaves
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