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Employee Resource
Employee News
August 19, 2010
New Employee Benefits Newsletter Released
The first employee newsletter for the 2010-11 school year is now available. This issue highlights this year's negotiated benefits for all district employees:
Summer Four-day Work Week (Summer Energy Savings Initiative) Announced
Provo School District employees are instructed to enact a (summer) four-day work-week beginning Tuesday, June 1, 2010 and ending Sunday, August 8, 2010. Buildings are to be closed on Friday, Saturday and Sunday during this period. No activities are to be scheduled and no service will be provided to the public on these days (including rentals). The district administration has instructed our facilities director to confirm that lights and air conditioning are turned off during the closure weekends (Friday-Sunday) except in critical areas needed for security and server cooling. Principals are instructed to inform coaches and teachers that the buildings are unavailable for personal or student use during the closure periods. We ask our employees to honor these closures by staying out of the building during the closure periods.
Exceptions:
- In order to serve disadvantaged students, the summer lunch program will be held on Fridays during the closure period at Franklin Elementary, ending July 30th. No other services will be offered.
- In order to complete capital maintenance projects in preparation for the 2010-11 school year, outside contractors and supporting district maintenance personnel will be allowed controlled access to buildings during closure periods.
Navigating the 4-ten hour day:
It is important to note that the 4-day work-week does not change the number of hours a year-round employee is expected to work. Employees will need to complete 40 hours of work each week. For the weeks with holidays (Memorial Day, Independence Day and Pioneer Day), a 32-hour week is expected. As always, vacation time should be confirmed with your supervisor.
Summer Holidays:
- Monday, May 31st (Memorial Day)
- Monday, July 5th (Independence Day)
- Monday, July 26th (Pioneer Day)
Third Edition Financial Newsletter Released
Here is the third Financial Newsletter released this year. This issue details the recent actions of the Utah State Legislature regarding education funding, specifically as it affects Provo School District. It also outlines the administration's priorities and decisions in order to balance the district's budget for the coming school year.
Year End Close Out Dates
It is almost that time of year again! Please see the file below for the business department's year end cutoff dates.
Second Financial Newsletter Available
Here is a second financial newsletter. This one is all about the potential changes that could be made within the Utah Retirement System. Please read this newsletter to inform yourself on what we’re facing. As more information is made available, additional newsletters will be issued to inform and update you on the latest happenings. The administrators here at Provo School District recognize how important it is to communicate effectively with employees and patrons and what a source of strength and enlightenment they can bring to these situations.
January 7, 2010
Budget and Financial Updates Newsletter
This newsletter is all about the current and future budgets of Provo School District and the financial situations our district will find itself in if more budget cuts become a reality. Please read this to inform yourself on what we’re facing together, and remember, input is always welcome. As more information is made available, additional newsletters will be issued to inform and update you on the latest happenings. The administrators here at Provo School District recognize how important it is to communicate effectively with employees and patrons and what a source of strength and enlightenment they can bring to these situations.
New Cash Receipts and Petty Cash Procedures
In an effort to continually improve the District's internal controls, and efficiency, the business department, with the support of the Cabinet members, has updated cash procedures. These procedures will take effect on 1/18, and apply to any cash received in your department as well as any petty cash you may use. Please read the attached procedures and refer any of your questions to me before the effective date.
I have set up various department fees and account codes (based on emails from you) to be paid online with a credit card if the payee wishes to do so. Online payment options were required of the schools a year ago, and are now also required of the District office, in order to provide the best possible service to our patrons.
I will need each of the persons responsible for fee collection in each department to let me know if you see any issues with an online payment option - for example, if there are documents that need to be filled out with the payment (which I can add online). Please let me know by the middle of next week so I have time to address any issues.
One last item, if you keep petty cash, which is limited to $50 in each department, I need to know so that I can show you the reconciliation for it, and put it on our books for accounting purposes.
All the pertinent procedures, forms, etc will be posted on the web by the effective date, including instructions for paying online.
- Stefanie Bryant, CPA, Director of Accounting
January 8, 2010
Notice from the Business Department
The IRS has changed the mileage reimbursement rate effective January 1. The new rate is now 50 cents per mile. The District travel policy reimburses for mileage at the set IRS rate. Travel reimbursement forms can be found on the Business and Finance Resources web page under Accounts Payable.
New Training Videos Available
Do you want to improve your computer skills? There are training videos that can teach you the basics of useing district approved software. Subjects include: Macintosh Basics, iWork, Adobe Contribute, ActiveInspire Studio, UTIPS, A+, and Goalview. More videos will be posted soon.
Employee Training Available for Lane Change Credit
Being a certified employee in Provo City School District, you are allowed to apply for lane changes to increase your pay if you have enough lane change credits. To get lane change credits, you can attend training classes offered by the district. Get more information or Register for courses by selecting the links below. If you have questions contact Todd Billings at toddb@provo.edu or 801-374-4800.
BYU Offers Masters of Teacher Education
Brigham Young University’s McKay School of Education is offering a special opportunity for all Provo School District teachers to obtain a master’s degree in teacher education. Fashioned specifically for teachers currently in the classroom, BYU has made it more accommodating than ever to obtain this type of degree. Please click on the link below to see exactly what this program will entail, deadlines, and other information. Please call Cindy Wright at 801-370-4610 or email her at cindyw@provo.edu. Thank you.
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